Personal Assistant to the Manager(REMOTE)

Job Title: Personal Assistant to the Manager (REMOTE)

Company: The Smilist Dental

Location: Remote (USA Applicants Only)

Employment Type: Full-Time (or Part-Time by need)

About The Smilist Dental

The Smilist Dental is dedicated to providing quality dental care and a supportive patient experience. We are seeking a highly organized, proactive Personal Assistant to support our Manager with day-to-day coordination, scheduling, and administrative tasks—working remotely from anywhere in the USA.

$42,500 - $55,000 a year

Key Responsibilities

• Manage the Manager’s calendar, schedule appointments, and coordinate meetings.
• Handle email and correspondence by drafting, organizing, and prioritizing responses when appropriate.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements and logistics when needed (including itineraries and confirmations).
• Track tasks, deadlines, and follow-ups using productivity tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
• Support with administrative operations, including data entry and maintaining accurate records.
• Assist with compiling information for operational updates, staffing needs, and management requests.
• Act as a point of contact for internal updates and meeting coordination.
• Maintain confidentiality of sensitive business and patient-related information.
• Perform other reasonable administrative duties to support the Manager’s priorities.
  
  

Required Qualifications

• Must be located in the USA (USA applicants only).
• Proven experience as a personal assistant, executive assistant, or administrative support role.
• Strong calendar management and scheduling skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Comfort using productivity tools (Google Workspace and/or Microsoft Office, email management, document organization).
• Reliable internet connection and ability to work independently in a remote setting.
• Professional discretion and ability to maintain confidentiality.
  
  

Preferred Qualifications

• Experience in healthcare, dental, or administrative support within medical environments.
• Familiarity with HIPAA principles (preferred, not required).
• Experience with CRM or scheduling systems (e.g., dental practice software) is a plus.
  
  

Skills & Competencies

• Proactive mindset with strong ownership of tasks and follow-through.
• Excellent organization, prioritization, and time management.
• Ability to adapt to changing schedules and urgent requests.
• Clear communication with a friendly, professional tone.
  
  

Schedule

• Typical business hours (with flexibility as needed based on Manager’s schedule).
• Remote—attendance at required meetings via phone/video as scheduled.
  
  

What We Offer

• Remote work flexibility
• Supportive team environment
• Opportunity to grow within a growing dental practice
• Competitive compensation based on experience
  
  

How To Apply

• Submit your resume and a brief cover letter highlighting your relevant experience as a personal/executive assistant.
• Include your availability and the best way to contact you.
  
  

Equal Opportunity Employer

The Smilist Dental is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.