Onboarding Talent Specialist

Title: Onboarding Talent Specialist

Department: Office of Talent

Reports To: Director, Talent Support Services

Union: Non-Union

Salary: $59,112 - $79,603

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Facilitates onboarding sessions for all staff members and ensures that all necessary documentation is accurate and in place for hiring.Works to maintain the integrity of the processes and that the processes are efficient and seamless for all employees, including those employees transitioning into new roles and classifications. Works directly with many employees from the time they onboard to the end of their service with the School District of Philadelphia. Maintains all employee records in accordance with District policies and procedures.

Essential Functions

• Communicates with candidates at various stages of the process and provides next steps; e-mails all hires after offer letters are signed and submitted and provides the welcome to the School District of Philadelphia communication; follows up with all new hires regarding onboarding status on a weekly basis.
• Manages all aspects of onboarding sessions including sign up, facilitation and process management to ensure that new hires are cleared to work in a reasonable timeframe.
• Completes all HRIS entry for all classifications of employees including new hires, reclassified employees and those employees receiving salary changes or status changes; processes offer letters for new and reclassified positions.
• Maintains an up-to-date and accurate database for employee information and serves as the primary point of contact for all employee transactions.
• Manages all employee records and batches records completely and in a timely manner; reviews records and provides the necessary information for auditing requests.
• Provides human resources support for all employees for name changes, resignations, FMLA, payroll issues, site selection, special assignments and other issues.
• Builds positive and productive relationships with all employees.
• Implements and manages the exit survey process.
• Processes job requisitions for Central Office positions.
  
  

Minimum Requirements

• Bachelor’s degree from an accredited college or university.
• Two years of full-time, paid, professional experience in human resources, recruitment, and/or admissions/selection.
  
  

OR

• Any equivalent combination of education, experience, and training determined to be acceptable by the Office of Talent.
  
  

NOTE: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.

Knowledge, Skills And Abilities

• Demonstrated knowledge of:
• human resources policies and procedures.
• the current methods, processes and techniques used to onboard large groups of employees.
• Demonstrated skill in :
• superior organizational & project management skills with exceptional attention to detail, particularly with data entry.
• Demonstrated ability to :
• exhibit high level of integrity and personal responsibility for ensuring that problems are solved and hiring needs are met at any given point in time.
• exhibit purposeful urgency when faced with pressing human resources needs.
• anticipate and proactively respond to challenges.
• effectively manage & prioritize a high volume of work, from a multitude of work streams, in a fast-paced environment.
• illustrate exceptional strategic & problem-solving skills and judgment.
• possess an unwavering commitment to equity.
• manage systems, processes, and databases to ensure efficient operations.
• use and be proficient with Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word.
• communicate efficiently and effectively, both orally and in writing.
• establish and maintain effective and productive working relationships.
  
  

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

Primary Location

Talent Operations (940F)

Schedule

Regular

Employee Status

Non-Management

Job Posting

Oct 2, 2026, 1:51:57 PM

Union Affiliation

Not represented by a union

Overtime Status

Exempt

Unposting Date

Nov 1, 2026, 9:59:00 PM