2026-2027 Specialist, Information (Secondary)

Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• Two (2) years of related experience and/or training or equivalent combination of technical training and experience.

PREFERRED QUALIFICATIONS:

• Four (4) years of experience in data entry, retrieval, and report generation in a school environment working with student information systems software; for two (2) of the four (4) years, mainframe and client/service applications experience.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills.
• Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to input, retrieve, interpret, and communicate data in varied formats.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.

Revised: 6/9/23

Responsibilities

• Utilize industry-standard digital electronic equipment including computers and related peripherals to access, process, and transmit data to and from a central repository.
• Utilize discretion and confidentiality in accessing, inputting, and compiling data and printing student information, reports, and records, including attendance and grades when required.
• Enroll/withdraw/transfer students utilizing local/state codes and distribute informational reports in a concise and timely manner.
• Apply knowledge of state rules for data collection and reporting in the FTE process, including guidelines and codes for English for Speakers of Other Languages (ESOL) and Exceptional Student Education (ESE).
• Maintain accuracy of course code directory data, student demographic and schedule data, transcript data, Department of Health data, Safety and Motor Vehicles (DHSMV) data, and other required database systems as mandated by the District and/or Department of Education (DOE).
• Maintain data for scholarship eligibility; monitor applications for participation/eligibility in federal and state programs.
• Input bell schedules, update student records and demographic data, and produce calendars and schedules on the Student Information System (SIS).
• Input data as it relates to scheduling, grade reporting, testing, and attendance reporting as required; apply corrections as indicated by full-time equivalency (FTE) edit/error reports.
• Correlate and verify accuracy of all required data elements between data systems for compilation and upload to mainframe.
• Produce and distribute reports, spreadsheets, and labels as requested by administration and staff.
• Maintain and verify completeness of cumulative files, individual teacher’s grade/attendance reports, and permanent records for each student for audit purposes.
• Interpret requests for student information from various agencies, colleges, and other post-secondary institutions; fulfill requests as appropriate in alignment with District, state, and federal guidelines, policy, and procedure.
• Apply knowledge of DOE, Workforce Development Information System (WDIS), and local graduation requirements in order to answer questions and verify accuracy of printed transcripts and report cards.
• Perform new student registration duties periodically to assist with School Choice workload.
• Monitor flagged student records and report such to principals as warranted.
• Assist staff with filing and maintaining all records and transcripts when requested.
• Collaborate with professional staff as necessary to ensure accurate student course credits are reflected in student’s file for purposes of graduation.
• Monitor dual enrollment course codes, data, and related information to ensure accuracy in earned credit reporting.
• Collaborate with other secondary, adult, technical, career, and special school personnel to verify completeness and accuracy of data on shared students.
• Adhere to state requirements for file retention and maintain school file room according to state statute.
• Assist with routine office tasks to ensure every customer is being helped in a timely manner.

Revised: 6/9/23

Additional Job Information

S04, $18.46, 8 hours, 216 days
Compensation may increase based on relevant education and experience

Salary : $18