Food Warehouse Operations Assistant

OVERVIEW:

The Food Warehouse Admin Coordinator is responsible for overseeing and supporting both administrative and operational functions of The Salvation Army Food Warehouse. This position ensures the efficient intake, organization, and distribution of food and essential goods while providing clerical support, maintaining accurate records, and fostering positive relationships with donors, volunteers, staff, and partner agencies. The role plays a key part in maintaining food safety compliance, warehouse organization, and the seamless operation of all warehouse activities.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support for Food Warehouse staff, clients, and partner agencies.
• Draft, type, and manage routine correspondence, including letters, emails, and memos.
• Receive, sort, and respond to mail and inquiries.
• Maintain calendars, schedule appointments, and coordinate communications with Social Services Director, City Coordinators, and warehouse management.
• Prepare statistical, financial, and donation reports as requested.
• Perform other administrative tasks as assigned by the Food Warehouse Operations Manager
• Coordinate intake, inspection, and processing of all incoming food and donations, ensuring compliance with food safety and quality standards.
• Maintain accurate inventory records for all warehouse stock, donations, and distributions.
• Schedule and coordinate pick-ups and deliveries with Corps programs and partner agencies.
• Prepare and organize food orders for distribution, ensuring accuracy and timeliness.
• Assist with storage management, rotation, and organization of perishable and non-perishable items.
• Ensure compliance with local health department regulations and food handling procedures.
• Oversee warehouse cleanliness, organization, and safety, including temperature-controlled units.
• Coordinate and supervise volunteers for sorting, packing, and distribution activities.
• Support seasonal or emergency distribution events (e.g., holidays, disaster response).
• Other related duties as required.

Note: Duties and responsibilities outlined in this job description are not exhaustive and may be modified or expanded as necessary to meet the needs of The Salvation Army. The Food Warehouse Admin Coordinator may be assigned additional tasks or responsibilities at the discretion of management.

EDUCATION AND EXPERIENCE:

• Strong organizational, multitasking, and time management skills.
• Knowledge of food safety, handling, storage, and transportation standards.
• High school diploma or equivalent required.
• Minimum of 2 years of experience in warehouse operations, food distribution, inventory management, or related administrative support.
• Experience in a nonprofit, food bank, or similar setting preferred.
• Valid California Driver's License with a clean driving record required.

SKILLS AND ABILITIES:

• Strong organizational, multitasking, and time management skills.
• Knowledge of food safety, handling, storage, and transportation standards.
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint) and inventory systems.
• Excellent interpersonal and communication skills.
• Ability to work cooperatively with staff, volunteers, donors, and community partners.
• Professional, cordial, and confidential in all interactions.
• Self-motivated and able to manage multiple priorities independently.

Pay Range: $24.00 - $26.00 / hr

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 lbs

EQUIPMENT USED:

• Modern Office Equipment and Relevant Software including computers, copiers and multifunction devices.
  • Relevant kitchen equipment including microwaves, coffee pots etc.
  • Relevant janitorial and maintenance equipment incuding brooms, mops and vacuums.
• Speciality vehicles, tools, or anything that needs a cert/license to operate including forklifts, electric pallet jacks and similar equipment.

ADA Statement

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army

The employee acknowledges that he/she has been informed and understands The Salvation Army's religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.

At-Will

I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at-will" nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

High School or Equivalent (required)

Strong organizational, multitasking, and time management skills. (preferred)
Knowledge of food safety, handling, storage, and transportation standards. (preferred)
Minimum of 2 years of experience in warehouse operations, food distribution, inventory management, or related administrative support. (preferred)
Experience in a nonprofit, food bank, or similar setting preferred. (preferred)

Driver's License (required)