What are the responsibilities and job description for the Accounts Payable Clerk position at The Salvation Army USA Eastern Territory?
REPORTS TO: Assistant Director of Finance
SUPERVISES: Not Applicable
STATUS: Non-Exempt
SCHEDULE: M-F 8:30AM-4:00PM
FUNCTION: Accurately and fully completes various bookkeeping functions for multiple corps.
Responsibilities
The Salvation Army’s Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church.
Its message is based on the Bible. Its ministry is motivated by the love of God.
Its mission is to preach the gospel of Jesus Christ
and to meet human needs in His name without discrimination.
SUPERVISES: Not Applicable
STATUS: Non-Exempt
SCHEDULE: M-F 8:30AM-4:00PM
FUNCTION: Accurately and fully completes various bookkeeping functions for multiple corps.
Responsibilities
- Review all corps invoices to be paid; verify total and amount to be paid.
- Contact vendors for past due invoice copies and/or payment concerns or issues.
- Prepare, assign accounting codes and enter invoices for corps into the current accounting system.
- Processing of all Accounts Payables and assuring that all expenses are met in a timely manner.
- Print checks and verify against the invoice for accuracy (vendor, address, amount, etc.)
- Prepare checks for mailing to vendors and file (SharePoint) vouchers.
- Prepare financial reports monthly.
- Pay all weekly remittances.
- Ensure all entries are made in advance of monthly and fiscal year closing deadlines.
- Maintain an organized filing system (SharePoint) for each Corps.
- Prepare Bank Reconciliation on Corps Bank Account for assigned Corps.
- Enter and post monthly financial reports to SharePoint for corps associated with.
- Fill in for bookkeepers (as able) when they are out due to illness, vacation, or vacancy.
- Other duties as directed to maintain the smooth operation of the department.
- Associate’s degree in accounting, business or related field or 3 years of current bookkeeping experience.
- Proficient in the operation of computers, printers and other basic office equipment.
- Proficient knowledge of Microsoft Office Suite, especially Excel, Word, Outlook, and SharePoint.
- Knowledge of Salvation Army accounting procedure.
- Good Communication skills
- Self-motivated
- Must maintain a driving record considered acceptable to The Salvation Army
- Must have reliable transportation
- Must maintain a high level of confidentiality
The Salvation Army’s Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church.
Its message is based on the Bible. Its ministry is motivated by the love of God.
Its mission is to preach the gospel of Jesus Christ
and to meet human needs in His name without discrimination.