Experiential Event Manager

Experiential Event Manager

The Sage Group’s client, a fast-growing technology company that provides the software infrastructure behind autonomy and advanced vehicle systems, is seeking a cross-Functional Producer of Events to own the company’s growing event footprint. This role partners deeply with the marketing team, executive leadership, external partners and platforms to produce unique, heavily experiential events with excellence. This role sits at the intersection of marketing strategy, executive communications, vendor logistics, and execution. This person would be responsible for planning and delivering internal and external events that support business goals across all verticals.

This is a great opportunity to join a highly successful start-up who is well viewed by VCs. Their platform helps customers build, test, and bring to market complex products in automotive, defense, and other mobility sectors. Employees support technically challenging products with real-world impact.

In this role you would

• Advise on a strategic approach to event execution - vendor recommendations, event recommendations based on what ties in best to the broader marketing plan for each vertical (Defense, Automotive, Industrial and Trucking).
• Determine when it makes sense to bring in other teams and when speakers should be incorporated into an event.
• Run executive events, investor events, press activations, customer events, and sales meetings or presentations.
• Lead programming, run of show, itinerary development, speaker coordination, and day-of execution.
• Work with executive-level leadership on internal executive communications and high-visibility events.
• Establish and manage customer communications for external events and follow-up.
• Manage vendors from onboarding through project completion and final invoice.
• Oversee logistics including conference room or booth rentals, TVs, furniture, displays, physical set up, food and beverage, and travel itineraries including organizing executive dinners.
• Partnering deeply with design and web dev to develop event invitations, registration and check-in experiences, booth build or design, collateral, swag, and other event materials.
• Oversee demo environments and product showcases to ensure polished, effective presentations.
• Handle soup-to-nuts execution with a high degree of autonomy and attention to detail.

We're looking for someone who has

• 7-10 years of experience in events or a related field.
• Familiarity with industry conferences, media events, partner summits, organizing executive dinners, investor days, etc.
• Experience managing complex logistics, programming, and cross-functional event execution.
• Comfort working with executive stakeholders and senior leadership.
• Experience building and managing customer communications processes, ideally in Salesforce.
• Strong judgment on event strategy, including when to engage marketing or add speakers.
• Excellent project management, communication, and vendor management skills.
• A track record of independently running high-stakes events from concept through completion.
• Working knowledge of AI tools to improve workflow efficiency and speed.
• Experience with Salesforce, Marketo or similar tools to support customer communications and tracking.

Nice to have

• Autonomy or Automotive industry experience
• Experience planning and managing events globally (Japan, Korea, Sweden, and/or Germany)

This is a full time employee role

$150-190K, DOE

On-site in Sunnyvale, CA required (small team doing great things with heavy collaboration)

Benefits offered