What are the responsibilities and job description for the Assistant Property Manager position at The Retail Connection?
Company Description
The Retail Connection, headquartered in Dallas, Texas, is a full-service commercial real estate services firm with an exclusive focus on retail and retailers. The property management position is for our Dallas, Texas office.
Position Summary:
The Assistant Property Manager performs a broad range of administrative duties. Essential duties and responsibilities include the following, but other duties may be assigned:
• Provides all administrative support to property managers in the daily operations
• Prepare property invoices in Nexus for manager’s approval.
• Track monthly utility services for trends and ensure that all bills are sent and paid promptly.
• Prepare all vendors set up requirements for manager’s approval and keep all service contracts updated.
• Track and maintain Certificate of Insurance compliance for both tenants and vendors.
• Draft, proofread, and send correspondence and tenant notices.
• Maintain tenant leasing files and vendor files.
• Prepare billing adjustments, re-classes, and other accounting related information as directed by property manager.
• Send monthly rent statements when needed.
• Monitor delinquencies and contact tenants for collection.
• Track and collect tenant gross sales and input into spreadsheet.,.
• Prepare portions of monthly financial statements, reports, and annual budgets.
• Provide assistance in the reconciliation process at end of year.
• Assist in new property takeover and disposition procedures.
• Flexible and willing to perform other tasks assigned by managers and adapt quickly as new circumstances arise.
Experience|Skills:
• Minimum of 1 years of real estate property management is required.
• Understanding of lease terms.
• Proficient in Microsoft Office.
• Basic understanding of computer software programs.
• MRI, Nexus, and Yardi experience a plus.
• Demonstrated initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines.
• Proven record of providing excellent internal and external customer service.
• Excellent oral and written communications skills.
• Prompt and consistent attendance as required by job.
• The qualified candidate will be able to handle multiple projects simultaneously, be extremely professional with a positive attitude, and customer service oriented.
• Self-motivated and proactive with the ability to work effectively as part of a team or on individually-assigned tasks.
• Superior time-management, attention to detail, organization, and prioritization skills are essential.