What are the responsibilities and job description for the Administrative Assistant position at The Restoration Group?
The Restoration Group (TRG) is seeking a highly organized and dependable Administrative Assistant to support our Administrator with a strong emphasis on accounts payable and financial administration. This role is ideal for someone who enjoys working behind the scenes, values accuracy, and takes pride in keeping systems organized and running smoothly.
Job Overview
This position plays a key role in supporting daily office operations, with a primary focus on assisting the Administrator and managing accounts payable workflows. The ideal candidate is detail-oriented, comfortable handling financial information, and confident working across multiple systems including QuickBooks, Microsoft Office, and Google Workspace. Bilingual skills are a plus.
Key Responsibilities
Provide direct administrative support to the Administrator
Assist with accounts payable tasks including bill entry, documentation, and tracking in QuickBooks
Support accounts receivable functions as needed
Perform data entry, filing, and record keeping to maintain accurate financial and office records
Manage email and phone correspondence with professionalism and follow-up
Proofread financial and administrative documents for accuracy and clarity
Provide general administrative and personal assistant support as needed
Help maintain organized workflows, deadlines, and office systems
Qualifications
Proven experience in an administrative or office support role
Accounts payable experience strongly preferred
Familiarity with QuickBooks or similar accounting software
Strong proficiency with Microsoft Office Suite and Google Workspace
Excellent organizational skills and attention to detail
Ability to prioritize tasks, manage time effectively, and work independently
Strong written and verbal communication skills
Bilingual abilities preferred but not required
Prior experience supporting leadership, administrators, or office managers is a plus