Accounts Payable Clerk (R26-16)

Job Description:

The Accounts Payable Clerk will perform accounts payable and transaction processing functions for Sponsored Programs Administration using the Jaggaer eProcurement system and the Research Foundation financial system. They will provide clerical and operational support related to the financial management of sponsored grants and contracts, ensuring transactions are processed accurately, timely, and in compliance with Research Foundation (RF), sponsor, and SPA policies and procedures.

Essential Functions

Accounts Payable & Jaggaer Transaction Processing

Process accounts payable and related financial transactions for sponsored awards, including:

• Vendor invoices
• Jaggaer purchase order invoices
• Campus credit card (P-Card) and centralized billing invoices
• Campus Service Recharges
• Zero-dollar/clearing invoices
• Approved cost transfers and refund requests
• Review transactions in Jaggaer and the Research Foundation business system to ensure required documentation, approvals, and coding are complete prior to processing.
• Route transactions for appropriate approval within Jaggaer workflows and follow up to support timely payment processing.
• Ensure compliance with RF, sponsor, and SPA policies and procedures.

Records Management & Documentation

• Assist with the creation, maintenance, and organization of electronic and paper files related to awards, purchase orders, invoices, and payment documentation.
• Maintain accurate electronic files (including efile payments) and assist with records retention and off-site archiving in accordance with RF requirements.
• Customer & Stakeholder Support
• Receive and respond to or appropriately route inquiries from vendors, principal investigators, project staff, RF administrative offices, and University departments regarding invoices, payments, and Jaggaer-related transactions.
• Provide general guidance on transaction status, required documentation, and invoice submission processes.

General Office & Administrative Support

• Assist with general office duties as needed, including answering phones, opening and sorting mail, greeting visitors, scanning, copying, and other clerical tasks.
• Assist with additional duties as required to support SPA operations.

Other Duties as Assigned

• As with all positions in SPA, incumbent may be asked to assist with duties outside those specifically listed based on operational needs. SPA reserves the right to reevaluate and reassign duties, either temporarily or permanently, in response to changing business requirements.

Minimum Qualifications:

• High school diploma required.
• Minimum of three (3) years of data entry, accounts payable, or related financial processing experience.
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Work independently as well as collaboratively within a team
• Communicate clearly and professionally with diverse stakeholders
• Maintain strong organizational and attention-to-detail

Preferred Qualifications:

• Proficiency with Microsoft Office or equivalent software suite; experience with financial systems or eProcurement tools (such as Jaggaer)