What are the responsibilities and job description for the Financial Aid Administrator position at The Rector & Visitors of the University of Virginia?
Student Financial Services seeks a Financial Aid Administrator to provide comprehensive and quality administration of financial aid for all undergraduate students. We are seeking a person who is creative, energetic, and demonstrates a sincere commitment to providing quality assistance. This position contributes to the compliance of federal and state regulations, creation and enforcement of office policies, and procedures to ensure timely and accurate delivery of student financial aid.
Job Description/Responsibilities:
- Award federal, state, institutional, non-university resources
- Determine and award students based on their financial aid eligibility to receive funds based on federal/state regulations, institutional policies, and donor requirements.
- Accurately award funds according to federal and institutional need ensuring federal, state, institutional, and non-university resources are applied appropriately.
- Participate in quality control efforts to determine if award packages are correct and follow standard packaging rules.
- Utilize and record professional judgment on a case-by-case situation to provide the student with the best awardpackage for unique circumstances.
- Prioritize workload according to department deadlines for specified cohorts and monitor awarding queues to minimizedelays.
- Regularly document awarding comments within the imaging system and/or student information system.
- Participate in the testing of awarding tools, revised packaging formulas, modified workflow queues, and accuracy ofnew reports.
Awarding/scholarship activities:
- Assist in the resolution of inquiries made by students/parents or other university departments utilizing clearcommunication methods and follow-up.
- Act in a backup role for scholarship activities during peak periods or personnel absence.
- Extract data from scholarship letters, mailed checks, emails, and other forms of documentation to be recorded into theimaging system and used for awarding purposes.
- Process scholarship/grant certification requests.
- Document awarding processes to be used as standard operating procedures.
- Participate in projects and initiatives to improve efficiencies within Student Financial Services.
- Participate in financial aid methodology discussions, planning of aid year rollover maintenance, and departmentaltraining opportunities.
Required Qualifications:
- Education: Bachelor's degree preferred; however, relevant experience may be considered in lieu of a degree.
- Experience: At least two years of financial aid experience. Other relevant experience may be considered.
About the Position
The salary for this position will be $45,000 - $52,000 commensurate with candidate's experience and qualifications. This is primarily a sedentary job involving extensive use of desktop computers. The job will occasionally require traveling some distance to attend meetings and programs.
This position is located on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This is a hybrid position with some in office presence required. This position will not be able to sponsor applications for immigration now or in the future.
Application Timeline
This position will remain openuntilfilled. Review of applications will begin after July 10, 2026.
How to Apply
Please applyonline, by searching for requisition numberR0080417. Complete an application with the following documents:
Resume
Cover Letter - must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants may search and apply for jobs on theUVA Internal Careers website.
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Contact
For questions about the application process, please contact Michele Jarman, Academic Recruiter.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $45,000 - $52,000