What are the responsibilities and job description for the Course Scheduling Specialist position at The Rector & Visitors of the University of Virginia?
Part of the the University of Virginia's Enrollment Division, the Office of the University Registrar (UREG) advances the university's teaching mission by maintaining the accuracy, integrity, and security of student academic records. UREG also leads curriculum management, course scheduling, and course evaluations (SETs) within the Office of the University Registrar (UREG).
As a key member of UREG's Course Operations team, the Course Scheduling Specialist builds, maintains, and audits the University's Schedule of Classes to ensure accurate, timely, and policycompliant course, meeting, and room data in the Student Information System (SIS). The Specialist partners with schoolbased schedulers, academic departments, classroom management collaborators, and the Office of the Provost to support a high-quality academic experience for students and instructors.
Note: Two specialists will be hired from this posting.
Key Responsibilities
Responsibilities may be revised to support the needs of UREG, Enrollment, and the university.
Advancing Institutional Mission & Organizational Excellence
- Contribute to a collaborative, supportive, and healthy work culture aligned with Enrollment and UREG values.
- Apply an equityminded approach to scheduling practices, documentation, and service delivery.
- Model healthy conflictmanagement and professional communication across diverse stakeholder groups.
- Set clear, measurable goals that support UREG and Course Operations priorities.
Course Scheduling Operations
- Coordinate with classroomscheduling partners to align instructional needs with academic spaces and implement scheduling policies.
- Ensure alignment with institutional and state expectations related to instructional space use.
- Create, publish, and maintain the Schedule of Classes and Schedule of Examinations each term using platforms such as PeopleSoft, 25Live and X25.
- Apply university guidelines for academic space utilization.
- Analyze historical patterns to identify unmet space needs.
- Ensure alignment with institutional and state expectations related to instructional space use.
- Coordinate with classroomscheduling partners to align instructional needs with academic spaces and implement scheduling policies.
Service Delivery & Stakeholder Experience
- Serve as the primary point of contact for assigned schools/departments for all coursescheduling matters.
- Build strong working relationships with school schedulers and department staff to understand needs, timelines, and constraints; tailor guidance to unit context.
- Provide highquality customer service via email, phone, and meetings; collaborate closely with colleagues across UREG, Enrollment, and the wider University community.
- Assist with training sessions and contribute to process guides and instructional materials.
Required Qualifications
- Education: Bachelor's degree or four years of relevant highereducation or scheduling experience.
- Experience: At least one year of student records or academic scheduling experience. Additional experience may be considered in lieu of a degree.
- Strong communication skills and relationshipbuilding in decentralized environments.
- Strong problem-solving abilities and attention to detail.
- Intellectual curiosity and commitment to professional growth.
- Comfort with change and ability to thrive in dynamic settings.
Preferred Qualifications
Preferred requirements include prior knowledge of academic scheduling, previous experience working directly with faculty, knowledge of the policies and procedures of curricular development, PeopleSoft, or other student information systems, and/or the ability to independently research topics pertaining to position responsibilities, develop recommendations, and implement accordingly.
About the Position
For additional information about the position, please contact Kiama Anthony Bishop, Deputy University Registrar.
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require a regular in-person presence weekly in Charlottesville, Virginia. Members of UREG are currently expected to work in person at least two days a week and every weekday for the first 90 days.
The anticipated hiring range is $55,000 - $60,000, commensurate with education and experience.
This is an EXEMPT level, benefited position.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Additional Requirements
A background check will be conducted on all new hires prior to hire. This position will not sponsor applications for immigration now or in the future.
How to Apply
Please apply online, by searching for requisition number R0082090. Complete an application with the following documents:
- Resume
- Cover Letter
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF.Applications without all required documents will not receive full consideration. Internal applicants: Search and apply for jobs on the UVA Internal Careers website. The position will remain open until filled. Application review will begin on April 13, 2026.
Reference Check Process
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
For questions about the application process, please contact Michele Jarman, Academic Recruiter.
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $55,000 - $60,000