What are the responsibilities and job description for the Assistant Director of Capital and Facilities Planning - School of Medicine position at The Rector & Visitors of the University of Virginia?
The Assistant Director assumes a leadership role in managing facilities and projects within the School of Medicine, with a specific focus on preserving and enhancing existing assets. The responsibilities include leading, managing, and coordinating staff, functions, and activities related to the facilities within the School of Medicine and general oversight of the school's facility assets. The objective is to foster collaboration across departments and work closely with Facilities Management (FM) and vendors to uphold high standards of facility care, appearance, and operational efficiency. In this capacity, the role works closely with and supports the Dean and Assistant Deans in advancing the school's mission and operational goals.
Key Responsibilities
Facilitate Facilities Planning and Execution:
- Oversee the planning, design, and execution of renovation and construction projects associated with the School of Medicine.
Facilities Capital Project Execution and Coordination:
- Work closely with Facilities Management to ensure that School of Medicine spaces are not only well-maintained but also create an environment that fosters collaboration and success. Serve as day to day liaison for all active renovation and new construction projects in the School of Medicine.
- Track MOU's for the School of Medicine space.
Budgeting and Resource Coordination:
- Partner with UVA Facilities Management to plan and oversee renovation and new construction projects, ensuring alignment with School of Medicine mission and standards.
- Prepare and administer budgets based on plans for repair work, and construction project goals.
Space Utilization:
- Strategically plan and manage spaces in ways that best meet the University's mission. This includes planning for office space, evaluating research space for best use and current standards, as well as applying expertise in design, access and technology to help us best steward the school's physical resources.
- Work in collaboration with departments to optimize space utilization, aligning it with the school's mission.
Personnel Management and Development:
- Provide guidance, direction, and support to the team across Space Management Operations to ensure effective operations and high-quality service delivery.
- Work with faculty to ensure space needs are met for departmental goals.
- Serves on school and institutional committees.
MINIMUM REQUIREMENTS
Education: Bachelor's Degree
Experience: At least seven years of experience. Relevant experience may be considered in lieu of a degree.
Licensure: None
Preferred Qualifications:
- Masters degree
- 10 years of progressively responsible management experience
- Experience in project development and execution, and the operation, maintenance, and construction of buildings.
- Project Management Professional certification.
Additional Knowledge, Skills, and Abilities:
- In-depth knowledge and understanding of strategic facilities planning, construction, and maintenance processes within a university setting.
- Familiarity with building systems, equipment, and technologies relevant to facility management.
- Strong leadership abilities to guide and oversee a team, including hiring, training, supervision, and mentorship.
- Ability to work in cross-collaborative teams.
- Familiarity with research facilities operations and compliance regulations.
- Proficient in resource coordination, budget administration, and strategic planning to ensure efficient facility management.
- Skills in managing renovation and construction projects, including planning, execution, and budgeting.
- Ability to oversee multiple capital projects, ensuring they are completed within specified timelines and budgets.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site.
About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Additional Requirements
Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
How to Apply
Please apply online, by searching for requisition number R0082649. Complete an application with the following documents:
- Resume
- Cover Letter
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website.
Reference Check Process
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
For questions about the application process, please contact Jeremy Brofft, Senior Academic Recruiter at xmf9ad@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.