What are the responsibilities and job description for the Executive / Personal Assistant position at The Quest Organization?
A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities.
Responsibilities:
Executive & Operational Support
- Provide day-to-day personal, administrative, and operational support to the CEO
- Manage task lists, follow-ups, and execution of delegated responsibilities
- Coordinate closely with other executive assistants to ensure alignment and coverage
Property & Vendor Coordination
- Assist with oversight of residential and/or commercial properties
- Meet vendors and contractors on-site for repairs, maintenance, and appointments
- Coordinate scheduling, access, follow-ups, and issue resolution
- Proactively identify and report property-related needs
Household & Logistics Support
- Handle practical, hands-on tasks as needed (errands, organization, basic upkeep)
- Assist with household logistics and pet care when required
- Ensure properties and work environments are functional and well-maintained
Administrative & Financial Support
- Organize bills and assist with basic bill pay
- Track invoices, receipts, and simple expenses
- Maintain organized records and documentation
Problem Solving & Special Projects
- Independently troubleshoot issues and implement solutions
- Research options, coordinate resources, and execute tasks end-to-end
- Take ownership of ad-hoc projects with minimal supervision
Qualifications:
- Prior professional experience in administrative, operations, assistant, property, or related roles
- Strong organizational skills and attention to detail
- Comfortable handling both routine and complex tasks
- Ability to work independently and exercise sound judgment
- Professional communication skills and discretion
- Experience supporting senior executives
- Exposure to property management or vendor coordination
- Dependable, trustworthy, and proactive
- Resourceful, solutions-oriented, and calm under pressure
- Adaptable to shifting priorities with strong follow-through
Salary : $65,000 - $75,000