Executive Personal Assistant

Personal Assistant - Real Estate Family Office

Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors.

Responsibilities:

• Greet and assist visitors, vendors, and guests with a professional and welcoming presence.
• Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations.
• Provide refreshments and maintain a polished, client-ready reception and meeting environment.
• Answer and route phone calls, manage correspondence, and assist with scheduling as needed.
• Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces.
• Support light hospitality tasks such as preparing coffee or refreshments for meetings.
• Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed.

Qualifications:

• 2 years of administrative or front-desk experience in a client- or guest-facing environment.
• Background in hospitality, concierge services, or luxury office reception strongly preferred.
• Excellent interpersonal and communication skills with a polished, professional presence.
• Strong organizational skills and the ability to anticipate needs.
• Tech-savvy and comfortable learning internal systems and tools.
• Detail-oriented, punctual, and committed to maintaining a professional environment.