MATERIALS MANAGER

Position Summary

Responsible for coordinating and administering the purchasing procedures for the resort in accordance with Sandia Resort Procurement procedures and regulations of the Sandia Tribal Gaming Commission.  Oversees the Shipping & Receiving Department.

Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provide opportunities for qualified team members, and contribute towards the ongoing success at Pueblo of Sandia today and in the future.  

 Essential Duties and Responsibilities

1. Coordinates and supervises the department’s primary function to service all specified departments by buying, expediting, inventorying, receiving and delivering the supplies and services necessary for the proper operations of the resort.
2. Oversees the inventory control and distribution process for Shipping & Receiving, Mailroom, and Uniform Room.
3. Recommends and develops policies and procedures within the limits of authority.
4. Prepares and monitors contracts, outlining performance standards and terms and conditions.  Coordinates appropriate legal reviews and secures signatures within authority limits.
5. Maintains a centralized contract management system. 
6. Ensure compliance with department standard operating procedures, internal controls, and Gaming Commission requirements.
7. Prepares complex requests for bids and proposals, issues formal solicitations, and analyzes vendor responses.
8. Confers with department representatives to determine specific procurement needs.
9. Punctual and regular attendance is an essential responsibility for all team members and are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia.  

 Additional Responsibilities

1. Performs all other related duties as assigned.

 Key Performance Indicators

This position has Key Performance Indicators (KPI’s) identified as a measurement of success.  KPI’s will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI’s as part of the performance review process.

Knowledge, Skills, and Abilities

1. Ability to work effectively with diverse populations.
2. Ability to analyze purchasing requests/orders for compliance with resort procedures.
3. Ability to document work in progress.
4. Ability to evaluate procurement bids in accordance with established criteria.
5. Ability to prepare bids, requests for quotes, and proposals in compliance with Pueblo of Sandia / Sandia Resort business policies.
6. Knowledge of business and legal provisions of contract administration and negotiation
7. Records maintenance skills.
8. Ability to complete moderately complex administrative paperwork.
9. Ability to use independent judgment and to manage and impart confidential information.
10. Ability to supervise, coordinate, direct and assign work.
11. Ability to work odd and unusual hours, including weekends.

   Education and Experience  

Required:

1. Bachelor’s Degree in Business Administration, Accounting, Finance or related field
2. Five (5) years’ experience in purchasing or related field,
3. Three (3) years management experience with complex contracts, bids, proposals and evaluation processes as well as supply chain processes including procurement, distribution and inventory control.
4. Must be at least 21 years of age.

Note:  Any combination of education from an accredited college or university and/or direct experience in this occupation may substitute for the required education and experience.

License/Certifications/Registrations

1. Must be able to obtain and maintain the required STGC Gaming License
2. Will require a pre-employment and random drug screening.

Physical Requirements/Working Conditions

The following selected physical activities are required to perform the essential functions of this position

Physical Requirement

Description

Balancing

Maintaining body equilibrium to prevent falling and walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

Crouching

Bending the body downward and forward by bending leg and spine.

Feeling

Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

Finger Dexterity

Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Grasping

Applying pressure to an object with the fingers and palm.

Hearing

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Kneeling

Bending legs at knee to come to a rest on knee or knees.

Lifting

Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

Pulling

Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion.

Pushing

Using upper extremities to press against something with steady force to thrust forward, downward, or outward.

Reaching

Extending hand(s) and arm(s) in any direction.

Seeing

The ability to perceive the nature of objects by the eye.

Walking

Job requirements include, in the performance of duties, walking throughout the work area, on various work surfaces throughout internal or external locations.

Sitting

Particularly for sustained periods of time.

Standing

Particularly for sustained periods of time.

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Talking

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

List Working Conditions Required:

1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.