What are the responsibilities and job description for the Executive Assistant position at The Plus Group, Inc.?
Executive Assistant II (Temp)
Location: Oakland, CA (Hybrid)
Employment Type: Full-Time, Temporary
Pay Range: $40-$50
Schedule: Hybrid (up to 3 days onsite as needed)
The Plus Group is partnering with one of our clients to identify a highly experienced Executive Assistant II to support the President & CEO and CFO. This is a high-impact, trusted role requiring professionalism, discretion, and exceptional executive support skills.
About the Role
The Executive Assistant II serves as the primary point of contact for internal and external matters related to executive leadership. This role provides comprehensive administrative and strategic support, acts as a liaison to the Board of Directors and senior leadership, and manages complex scheduling, travel, meetings, and confidential communications.
This is a dynamic, fast-paced position ideal for someone who thrives in executive environments and can manage competing priorities with confidence and discretion.
Key Responsibilities
Executive & Administrative Support
- Serve as a key contact for executive leadership, board members, and external stakeholders
- Manage day-to-day executive support with minimal supervision
- Handle sensitive and confidential matters with professionalism and sound judgment
Calendar & Scheduling
- Manage high-volume, complex calendars aligned with executive priorities
- Coordinate meetings with internal teams, board members, and external partners
- Proactively resolve scheduling conflicts and manage logistics
Travel & Meetings
- Arrange complex domestic travel and itineraries
- Prepare meeting materials, agendas, and briefing documents
- Track follow-ups and action items post-meetings
Board & Leadership Support
- Support Board of Directors and Committee meetings
- Prepare and distribute board materials
- Take meeting minutes and maintain board records
- Assist with logistics, travel, and event coordination
Projects & Documentation
- Support special projects and executive initiatives
- Prepare presentations, correspondence, and reports
- Manage shared documents and folders
- Process expense reports and reimbursements
Office & Operations
- Serve as point of contact for onsite office coordination
- Assist with general office operations as needed
Qualifications
Required
- 7 years of progressive administrative or project management experience
- Experience supporting senior executives
- Associate degree or equivalent experience
- Strong judgment and discretion handling confidential information
- Exceptional organizational, communication, and follow-up skills
Preferred
- Experience working with a Board of Directors
- Project management software experience
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom
- Familiarity with SharePoint, ShareFile, Smartsheet, or similar tools
Work Environment
- Hybrid role based in downtown Oakland
- Up to 3 days onsite per week and additional onsite support when executives are present
- Occasional travel for meetings or events
Why Work with The Plus Group
At The Plus Group, we connect top-tier administrative professionals with impactful opportunities. We provide personalized support throughout the hiring process and work closely with our clients to ensure a strong match for both candidates and organizations.
#TPGSR2
Job Type: Temporary
Pay: $40.00 - $50.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
Work Location: In person
Salary : $40 - $50