Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Location: Redwood City, CA 94063

Duration: 6 months

Duration: Perm, full-time

WFH Status: Hybrid- To work onsite at least two days per week (typically Tuesdays and Wednesdays)

Job Description:

The Planet Group is seeking a highly skilled Talent Acquisition Coordinator who will play a critical role in ensuring an organized, efficient, and welcoming hiring process, helping create a positive and seamless experience for both candidates and hiring teams.

Duties include:

• Support recruiters and hiring managers with day-to-day coordination and scheduling of interviews, phone screens, and recruiting activities.
• Maintain clear, timely communication with candidates, recruiters, and hiring managers to ensure a smooth and organized hiring process.
• Proactively manage scheduling changes and respond promptly to inquiries, delivering a high-quality customer service experience.
• Serve as the primary point of contact for candidates, guiding them through onsite or virtual interviews and ensuring a positive experience.
• Coordinate candidate travel and accommodations when required.
• Maintain accurate candidate records and data integrity within the Applicant Tracking System (ATS).
• Schedule post-interview debriefs and prepares evaluation materials to support structured, equitable hiring decisions.
• Curate interview guides, evaluation forms, and related materials to ensure consistency across hiring processes.
• Collect, track, and consolidate interview feedback to support effective hiring manager decision-making.
• Complete weekly, monthly, and ad hoc recruiting reports and metrics.
• Facilitate reference checks using Checker or similar tools.
• Provide flexible support across additional recruiting initiatives as needed.

Requirements:

• Bachelor’s degree and two years of relevant experience, or an equivalent combination of education and experience.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service mindset and professionalism when interacting with diverse stakeholders.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines with accuracy in a fast-paced environment.
• Strong problem-solving and critical-thinking skills.
• Proficiency with applicant tracking systems and standard productivity tools (Google Workspace and Microsoft Office).
• Working knowledge of state and federal employment laws, including affirmative action and equal employment opportunity requirements.