What are the responsibilities and job description for the Leaves & Disabilities Specialist position at The Planet Group?
Leave & Disabilities Administration Specialist
6 months, could extend
Hourly: $40-50
2-3 days on site Cambridge
Must Haves:
Advises and assists employees going on or on leave about policies, including MA PFML and FMLA and Worker’s Compensation claims. Analyze and evaluate leave cases, ensuring appropriate application of policies and laws using multiple tools including SAP, Absence Tracker, Atlas Salaried Sick Tracker, and Timesheet data to determine resolution. Must be able to present conclusions and make recommendations as required to ensure appropriate pay and leave policy application.
Implements and processes worker’s compensation claims, Top-Off Requests, and Long-Term Disability claims, and terminated employee leaves. Understanding and communicating information about the different plans and policies to employees, managers, and department administrators.
Accommodations
Administer requests for accommodations under the ADA for employees to ensure reasonable accommodations, including job accommodations and return-to-work accommodations from leave, temporary parking accommodations, and ASL and CART service support, as necessary.
Engage in the interactive process with employees, managers, HR contacts, and HR personnel to review, assess, and make determinations on reasonable accommodations for individuals with disabilities. Meet with employees about their request. Work with managers to understand the essential functions of the job and find reasonable accommodations.
Writes letters of determination/approval for accommodations resulting from the interactive dialogue. Review letters with the Director Disabilities and Medical Leave Services to finalize the accommodation.
Long Term Disability
Communicate with HR Officers when you are notified of approval to ensure termination letters are sent. Work with Payroll and Benefits to move employees from active employment to long-term disability.
Complete required communications and forms to send to the employee, Payroll and Benefits to create LTD records in SAP, update pay and administer LTD benefits.
Track LTD claims for compliance with applications for Social Security Disability. Update database with approvals, maximum duration, end of claim, and when deceased.
Reporting and Other Duties
Run reports from various systems to track leave and other data. This includes Workpartners OBI, CCMSI Ice system, Cognos, Smartsheet, Filemaker or other related systems to track leaves worker’s compensation accommodations and LTD claims.
Meet regularly with DLCIs to ensure excellent customer service.
Required Minimum Qualifications (Education, Experience and Skills):
#AFHR
6 months, could extend
Hourly: $40-50
2-3 days on site Cambridge
Must Haves:
- 7 years of experience supporting employee leaves
- Experience administering policies and legal compliance, including in-depth understanding of FMLA, MA PFML, Worker’s Compensation, Long-Term Disability and ADA required.
- Technologically sound
- Strong communicator and able to have conversations with employees regularly
- MS Excel
- SAP
- ServiceNow ticketing system
- Higher Ed
- Experience with data gathering, data analysis, and data management is desired
Advises and assists employees going on or on leave about policies, including MA PFML and FMLA and Worker’s Compensation claims. Analyze and evaluate leave cases, ensuring appropriate application of policies and laws using multiple tools including SAP, Absence Tracker, Atlas Salaried Sick Tracker, and Timesheet data to determine resolution. Must be able to present conclusions and make recommendations as required to ensure appropriate pay and leave policy application.
Implements and processes worker’s compensation claims, Top-Off Requests, and Long-Term Disability claims, and terminated employee leaves. Understanding and communicating information about the different plans and policies to employees, managers, and department administrators.
Accommodations
Administer requests for accommodations under the ADA for employees to ensure reasonable accommodations, including job accommodations and return-to-work accommodations from leave, temporary parking accommodations, and ASL and CART service support, as necessary.
Engage in the interactive process with employees, managers, HR contacts, and HR personnel to review, assess, and make determinations on reasonable accommodations for individuals with disabilities. Meet with employees about their request. Work with managers to understand the essential functions of the job and find reasonable accommodations.
Writes letters of determination/approval for accommodations resulting from the interactive dialogue. Review letters with the Director Disabilities and Medical Leave Services to finalize the accommodation.
Long Term Disability
Communicate with HR Officers when you are notified of approval to ensure termination letters are sent. Work with Payroll and Benefits to move employees from active employment to long-term disability.
Complete required communications and forms to send to the employee, Payroll and Benefits to create LTD records in SAP, update pay and administer LTD benefits.
Track LTD claims for compliance with applications for Social Security Disability. Update database with approvals, maximum duration, end of claim, and when deceased.
Reporting and Other Duties
Run reports from various systems to track leave and other data. This includes Workpartners OBI, CCMSI Ice system, Cognos, Smartsheet, Filemaker or other related systems to track leaves worker’s compensation accommodations and LTD claims.
Meet regularly with DLCIs to ensure excellent customer service.
Required Minimum Qualifications (Education, Experience and Skills):
- A bachelor’s degree and/or at least seven years of equivalent benefits, leave administration programs, accommodations or HR generalist experience are required.
- Experience administering policies and legal compliance, including in-depth understanding of FMLA, MA PFML, Worker’s Compensation, Long-Term Disability and ADA required.
- Ability to understand and analyze complex policies, procedures, and practices required.
- Strong problem-solving, analytical, and organizational skills required.
- Excellent interpersonal and communication skills, both written and verbal. Must be able to relay complex information in understandable ways to those without an understanding of laws and policies.
- Proven experience and excellence in customer service and program administration
- Meticulous attention to detail and ability to prioritize competing demands and follow through on tasks despite interruptions required, meets critical deadlines relating to pay and other requirements.
- Working on a team, must demonstrate initiative, flexibility, and accountability providing support to and collaborating with colleagues.
- Advanced Excel skills, strong knowledge of Microsoft Office products, and the ability to learn software systems as applicable.
- Experience with SAP is desired.
- Experience with data gathering, data analysis, and data management is desired.
#AFHR
Salary : $40 - $50