Document Control Coordinator

Job title: Document & records Administrator

Location: Columbia, MD

Duration: 12 months contract

Pay: $20-$22/hr

We are seeking a detail-oriented Data Administrator to support product release and documentation processes within a regulated medical tissue manufacturing environment. This role is not an IT or database administration position. Instead, it focuses on tracking donor-related documentation, maintaining product release records, organizing critical files, and ensuring paperwork moves efficiently across multiple departments.

The ideal candidate will have strong Excel skills, experience working with large volumes of documentation, and a proven ability to maintain accurate records in a fast-paced office setting. This individual will work closely with Logistics, Manufacturing, Quality Control, Quality Assurance, and Donor Eligibility teams to support compliance and operational excellence.

Experience:

• The candidate must have 2 years of working experience with Excel.
• This role must also have at least 2 years working in an office environment performing activities such as organization, filing and/or 5S.

RESPONSIBILITIES:

• The Data Administrator is responsible for maintaining the product release tracking database from receipt of donor until product is shipped.
• The Data Administrator logs paperwork progress and maintains a 5S file room environment.
• This role acts as a liaison for Logistics, Manufacturing, Donor Eligibility, Quality Control, and Quality Assurance to ensure that paperwork flows among teams within prescribed timeframes and escalates late paperwork to management.
• This role is responsible for filing, organizing, and prepping batch record paperwork, donor eligibility paperwork, and testing results for processed donor tissue for review.
• ?This role is responsible for maintaining a 5S state in the batch record file room.
• ?This role will maintain the product release tracking database in Excel.
• ?This role is responsible for alerting management when the database shows a donor is behind schedule.
• ?This role is responsible for scanning and filing QA and QC documents related and unrelated to the batch records, as required.

REQUIREMENTS:

• Highest level of education: High School Diploma
• Competencies:
• This role requires working knowledge of Excel, meaning the ability to enter data and use built in formulas.
• This role also requires familiarity with other Microsoft Office software such as Word and PowerPoint.
• This role must be able to work in a fast-paced environment and have a collaborative mindset.
• This role must have the ability to develop an understanding of 5S and how to sustain it in a file room environment.