Accounts Payable Specialist

Accounts Payable Processor

Contract: 8-12 months

Hybrid- Pawtucket, RI

4 days/week onsite, 1 day/week remote

Must Haves:

• 2 years AP experience
• Strong with automated systems ( need experience with an ERP system and excel skills)
• High attention to detail
• Comfortable with hands on day to day recurring tasks

Plus:

• Manufacturing industry
• P2p processing (procure-to-pay)
• Infor M3 ( the ERP they use)
• Medius( PO/AP processing software they use)
• International

Job Description:

Accounts Payable Processor

Summary

The Accounts Payable Processor is responsible for managing all invoice and payment activities within the company’s automated and manual Accounts Payable (AP) systems. This role ensures the accurate and efficient flow of invoices through the platforms, oversees exception handling, and supports up-to-date supplier records. The Processor collaborates closely with suppliers and internal departments to resolve discrepancies, support payment processing cycles, and maintain compliance with established policies and internal controls. This role also delivers high-quality customer service to both internal and external suppliers, ensuring responsive and professional support across all AP activities. Additionally, this position contributes to the continuous improvement initiatives that enhance AP processes, automation and workflows efficiency.

Responsibilities

•Manage end-to-end invoice processing within the automated and manual Accounts Payable systems, from invoice receipt to final posting, ensuring accurate coding, required approvals, and compliance with policies, procedures, and internal controls through strong attention to detail and effective problem solving.

Maintain awareness of unusual activity or potential fraud indicators and escalate concerns as needed.

•Assist internal users in understanding and adhering to Procurement and Accounts Payable workflows by providing professional guidance and troubleshooting on policies, procedures, and internal controls, while delivering high-quality customer service to ensure timely and compliant invoice processing.

•Reconcile vendor statements, identify discrepancies, research variances, and coordinate resolution with internal departments and suppliers.

•Respond to supplier inquiries with clear, professional communication and strong customer service to maintain timely, collaborative supplier relationships.

Skills

•Proficiency with ERP systems; ability to identify exceptions and support touchless processing.

•Advanced Microsoft Excel, including the ability to generate, interpret, and analyze

•Working knowledge of compliance

•Strong , problem-solving (Advanced)

•Demonstrated ability to collaborate cross-functionally with internal stakeholders and suppliers and communicate effectively.

Experience

•2–4 years of experience in Accounts Payable or a similar accounting support role.

•Prior experience with ERP systems and financial software (e.g., SAP, Oracle, Microsoft Dynamics, Great Plains, Infor/M3, Medius, NetSuite), including exposure to ERP initiatives and adoption, strongly preferred; experience with AP automation tools and analytics platforms is a plus.

•Proven capabilities processing high-volume invoices in both automated and manual environments in manufacturing or multi-entity organization preferred.

•Experience in supporting both domestic and international suppliers

Physical Requirements

•Must be able to lift and carry up to 15 lbs.

•Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

•Must be able to talk, listen and speak clearly on telephone.