Summer Employment Operations Manager

The Pingry School, a prestigious K-12 coeducational, independent day school with a rich history dating back to its founding by Dr. John F. Pingry in 1861, stands at the forefront of academic excellence in the United States. With campuses located in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry is celebrated for its academic programs, a student-written Honor Code that underpins our community values, and a comprehensive commitment to arts, athletics, community, and civic engagement. Our mission is to inspire in our students a lifelong passion for learning, personal development, and social responsibility, preparing them to be global citizens and luminaries of the 21st century. Rooted in relationships and guided by our foundational philosophy, Pingry is a vibrant community of more than 1,100 students hailing from over 90 towns across New Jersey and New York. At Pingry, we are united by a love of learning and a commitment to preparing students to navigate the complexities of the 21st century with confidence and integrity. For more information, we invite you to visit our website at pingry.org or connect with The Pingry School on Facebook, X, and Instagram to discover why we love school.

About Pingry Summer: Where Excellence Meets Adventure

Pingry Summer is more than just a camp; it is a vibrant "third semester" where the excellence of The Pingry School's academic and athletic traditions meets the high-energy spirit of summer exploration. Spanning three picturesque campuses in Basking Ridge, Short Hills, and Pottersville, Pingry Summer offers a diverse portfolio of over 100 programs from signature day camps and elite athletics to transformative arts and academic enrichment.

As an employer, we are committed to fostering a culture of belonging, honor, and intellectual curiosity. We believe the best summers are built by a team that is as dedicated to camper safety and compliance as it is to fun and friendship. Joining Pingry Summer means becoming part of a prestigious educational legacy while working in a dynamic, supportive environment where every staff member, from counselor to coordinator, plays a vital role in creating unforgettable experiences for our community.

Position Summary

The Pingry School seeks a highly organized, detail-driven, and mission-aligned professional to serve as Summer Auxiliary Operations Coordinator. This seasonal leadership role (approximately May 1–September 15, with full-time responsibilities during peak summer operations) serves as the operational bridge between the Human Resources department and Pingry's Summer Auxiliary Programs.

This position sits at the intersection of compliance, employment operations, and youth workforce management. The Summer Auxiliary Operations Coordinator ensures that every seasonal employee, from first-time student counselors to experienced program leaders, is fully onboarded, properly credentialed, trained, and accurately compensated. In doing so, the role protects institutional safety, financial integrity, and the smooth execution of the summer experience.

The successful candidate understands that summer employment operations are not merely administrative; they are foundational to trust, safety, and the daily experience of campers, families, and staff.

Candidate Profile

This role is for you if…

• You are energized by both structure and seasonality. You thrive in high-volume environments where organization, follow-through, and precision matter deeply, and you understand that strong systems create space for joy, safety, and excellence.
• You have experience managing seasonal or high-turnover workforces, ideally in environments such as camps, resorts, theme parks, large youth programs, academies, or educational institutions. You understand the unique rhythm of summer staffing and are comfortable balancing patience with firmness.
• You are comfortable working with young employees. You can coach first-time student hires through digital onboarding with clarity and encouragement while maintaining firm standards when institutional protocols must be upheld.
• You value institutional integrity. You believe that compliance, payroll accuracy, and proper onboarding are not bureaucratic hurdles but essential protections for students, families, and colleagues.
• You are systems-oriented. You build checklists, meticulously track details, reconcile discrepancies, and take pride in ensuring nothing falls through the cracks.
• You are steady under pressure. You can navigate competing priorities, last-minute questions, and operational urgency without compromising standards or professionalism.
  
  

Core Responsibilities

Compliance Management & Onboarding Concierge

• Serve as the primary technical support for seasonal hires, providing hands-on guidance for the ADP mobile interface and troubleshooting onboarding hurdles for a youth-heavy workforce.
• Ensure 100% completion of onboarding requirements before Day 1.
  
  

Regulatory Oversight

• Execute a comprehensive compliance checklist for all hires, including minor working papers (A300), universal background screenings, fingerprinting, and NJ Sexual Misconduct disclosures ("Pass the Trash").
• Conduct proactive age-status audits to identify returning staff who have turned 18 and ensure immediate transition to the adult background screening pathway.
  
  

Safety & Training Verification

• Oversee the mandatory training dashboard (Vector Solutions), ensuring full completion of Bloodborne Pathogens and other required modules before staff arrival on campus.
• Maintain documentation demonstrating compliance readiness for audit purposes.
  
  

Operational Integrity & Resource Gatekeeping

• Conduct on-site compliance checks at the launch of each camp session to verify that all active staff are cleared to work and accurately reflected in payroll records.
• Serve as the centralized administrative gatekeeper, ensuring Program Director requests for Technology, Facilities, and Dining follow established chains of command and timelines.
• Enforce "No Clearance, No Work" and "No Onboarding, No Pay" policies with professionalism and consistency.
  
  

Payroll & Data Administration

• Aggregate and reconcile multiple payroll streams, hourly time clocks, fixed stipends, and variable enrollment-based pay to ensure accuracy before submission to HR Services.
• Maintain Greenhouse as the definitive system of record for all summer hiring data.
  
  

Qualifications

• Experience & Education: Bachelor's degree or equivalent experience in Human Resources, Business Operations, or Educational Administration.
• High-Volume Seasonal Expertise: Proven success managing large-scale seasonal surges (100 staff) in environments such as schools, major theme parks (e.g., Six Flags), recreational resorts, or youth-focused organizations.
• Institutional Familiarity: Previous experience in an academic or school setting is highly preferred, with an understanding of the specific liability and protocol needs of a campus environment.
• Data Mastery: Advanced proficiency in Microsoft Excel and Google Sheets, with a natural aptitude for cross-referencing complex datasets and spotting inconsistencies.
• Exceptional Diplomacy: The ability to remain patient and mentoring with teenagers while being resilient and assertive with adult supervisors who may resist administrative protocols.
• Detailed Intelligence: A "detail-detective" mindset with a high degree of accuracy and a commitment to "checking the box" for every compliance requirement.
• Reliability: The ability to manage a fluctuating seasonal workload that peaks significantly between May and August.
  
  

This is a seasonal role requiring a ramp-up period in April and May, moving to near full-time hours during the peak months of June, July, and August. Frequent travel between Basking Ridge, Short Hills, and Pottersville campus locations is required to conduct on-site audits and provide in-person support to camp staff.

Qualified candidates are invited to apply online at https://www.pingry.org/careers.

This is a seasonal contract position (approximately May 1 – September 15) with a consistent schedule of 35-40 hours per week. Compensation range: $12,000 - $20,000, commensurate with experience in high-volume seasonal workforce operations. Final compensation will be determined based on experience and education.

Pingry offers a comprehensive benefits package to full-time employees, including, but not limited to, medical, dental, and vision coverage; retirement plans with employer matching; life and disability insurance; tuition remission for employees' children; and access to wellness and professional development resources.

A full list of benefits is available at www.pingry.org/careers.

The Pingry School aspires to be an anti-racist community and is committed to the principles of Diversity, Equity, and Inclusion. Pingry is proud to be an equal opportunity employer. The Pingry School's employment policy is that individuals will receive equal opportunity in all matters pertaining to recruitment, employment, salary, promotion, and assignment, regardless of race, religion, color, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy status, genetic information, marital status, amnesty or status as a covered veteran, or other basis proscribed by federal, state, and local law. All employment is decided based on qualifications, merit, and business need.