What are the responsibilities and job description for the Business Office Coordinator position at The Pines of Dayton Place?
*Perks and Benefits* Oh, and did we mention
an amazing Team Environment? *Some benefits may vary
depending on position and employment status
Purpose:
Responsible
for coordinating office functions, including A/R, A/P, and some HR functions
and providing assistance to the Business Office Manager daily. Provides
assistance to other department heads and staff as needed. Assists with
answering phones and assisting residents, family members and potential clients
with clerical duties as needed.
Minimum Eligibility Requirements:
·
Working knowledge of computers
including Excel, Word, and MS Office is required.
·
A desire and willingness to learn
new systems.
·
Must possess effective
verbal/written communication skills, solid mathematical skills, strong
organizational skills, and be detail oriented.
·
Ability to represent the Community
in a positive and professional manner.
·
Must be able to work effectively in
an individual or team setting.
·
Must be able to perform duties and
responsibilities (Essential Job Functions) with or without reasonable
accommodation.
·
Adheres and Promotes to our company
mission statement and core values.
Essential Functions:
Accounts Receivable
· Post resident payments, and ensure timely and accurate
input.
· Collect resident payments in a timely manner private,
Medicaid, and other balances owed to the company by residents. Develop
and implement collection plans, as needed, to deal with collection issues that
cannot be immediately resolved.
· Resident Information
· Collect new resident information as well as all resident
changes. Account for Move-In, Move-Out and Transfers. Collect,
compute, and enter arrears charges. Send out resident billings.
Enter rate changes and verify accuracy of all charges on resident’s
account.
Accounts Payable
· Receive invoices and ensure accuracy of invoice and goods
purchased.
· Code invoices and obtain proper
authorization.
· Maintain orderly A/P files according to the bookkeeping
manual.
· Handles Vendor relationships, including monitoring AP
checks/dashboards for proper payment of invoices.
· Petty Cash Maintenance
· Obtain receipts and prepare weekly credit card
reconciliations.
Other
· Answering the phones and referring to the appropriate
department or person.
· Communicate effectively between departments for special
events, vendors, guest meals, visitors, outside providers, and inquiries.
· Follow Marketing guidelines for phone inquiries.
· All other duties as assigned
Working
Conditions:
Able to work full-time, with possible weekend
work.
Physical/Sensory
Requirements:
Sedentary Work – Ability to exert 10 pounds of force occasionally,
and/or negligible amount of force frequently to lift, carry, push, pull or
otherwise move objects. Sedentary work involves sitting most of the time
but may involve walking or standing for brief periods of time.
Salary : $20 - $25
