What are the responsibilities and job description for the Marketing Coordinator position at The PCA Group?
Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.
Overview:
The Marketing Coordinator is the operational backbone of the marketing team, managing the day-to-day logistics that keep product set up, inventory flow, and promotional programs running across all retail partners (Bloomingdales, Dillards, Nordstrom, Nordstrom Rack, Walmart, and new partners).
- Full-time schedule, 5 days a week (4 in office, Monday -Thursday 9am -6pm, Friday work from home 9am 6pm)
Key Responsibilities
Walmart Assortment Setup
- Coordinate with brand partners to obtain authorized seller status through brand portals
- Receive buying team assortments and manage approval workflows, including hazmat identification
- Manage product gating and monitor for lapses
GWP & Specialty Bag Program Execution
- Source packaging and bags 6 months ahead of activation; coordinate with external vendors and issue POs
- Merchandise multi-branded bag assortments and secure internal alignment
- Establish item codes for all products upon PO approval
- Coordinate bag shipment to retail marketing teams for asset creation and visual merchandising
- Reach out to brand partners for product inclusion (cost vs. no-cost determination)
- Issue POs to brands for shipment and assembly orders to DC for bundle/pack creation
- Report on bag demand during promotional periods; managing inventory replenishment
Sampling Logistics & Fulfillment
- Track brand sampling intake forms; compile and organize sampling opportunities in master tracker
- Establish item codes for all samples arriving at the distribution center
- Coordinate with offshore teams to issue relevant brand partner POs
- Track retail partner sampling requests throughout the year, ensuring proper fulfillment
eComm Item Listings (1P & 3P)
- Complete required forms for eComm sites; liaise with retailer teams on implementation
- Manage brand follow-ups on outstanding eComm needs and inputs
- Project-manage upload teams for all brands onto eComm platforms; troubleshoot with partners
- Conduct audits on active listings to ensure proper content and live status
Qualifications:
- 12 years of experience in operations, logistics, or eCommerce coordination
- Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data cleanup)
- Exceptional organizational skills and attention to detail
- Ability to manage multiple workstreams and deadlines simultaneously
- Clear, proactive communicator comfortable working across internal teams and external brand partners
What we offer
- Phenomenal discounts on products within the beauty industry and beyond
- Medical, Dental, and Vision, along with supplemental benefits available on the first of the month after 60 days
- 401 (k) available after 1 year of service with up to a 4% match
- 12 days PTO and 6 Paid Holidays
- Salary commensurate with experience: $24 - $26.50 per hour
Equal Opportunity Employer
The PCA Group of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected under applicable federal, state, or local laws.
Salary : $24 - $27