Executive Assistant & Ecommerce Coordinator (Mandarin Speaking)

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.

Summary:

We are looking for a motivated, detail-oriented Executive Assistant & Ecommerce Coordinator who speaks Mandarin and can support daily operations in our Ronkonkoma office. This person will assist senior management with administrative tasks, coordinate schedules and travel, help manage communication with our China team, and handle general support for e-commerce and retail activities.

This is a full-time, in-person position based in Ronkonkoma, NY.
Hours: Monday to Friday, 9:00 AM to 6:00 PM

Key Responsibilities:

• Manage executive calendars, schedule meetings, and organize travel arrangements
• Check and manage emails, prepare reports, and handle daily correspondence
• Conduct research on companies, products, and markets within the beauty industry
• Coordinate with the China team on operations, product data, and administrative needs
• Support data entry, file management, and other administrative tasks
• Maintain accurate records and assist with business performance tracking
• Communicate with suppliers, partners, and internal departments as needed
• Prepare presentation materials, meeting notes, and follow-ups
• Provide general support to management and cross-functional teams

Qualifications:

• Fluent in English and Mandarin (written and spoken)
• 2 years of experience in administrative, executive assistant, or coordinator roles (preferred)
• General understanding of e-commerce, retail, and beauty industries
• Knowledge of the Chinese market and platforms such as Tmall, JD, Douyin, or Alibaba is a strong plus
• Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
• Excellent organizational and multitasking skills
• Strong attention to detail and follow-through
• Ability to work independently and in a fast-paced environment
• Associate's Degree or Bachelor's Degree Preferred

What we offer:

• Phenomenal discounts on products within the beauty industry and beyond
• Medical, Dental, and Vision, along with supplemental benefits available after 60 days
• 401 (k) available after 1 year of service with up to a 4% match
• 12 days PTO and 4 Paid Holidays
• Salary is commensurate with experience, $20.00 - $28.00 per hour

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.

Salary : $20 - $28