Executive Assistant (Beauty Industry)

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.

Summary:

We are seeking a proactive and highly organized Executive Assistant to support senior leadership at our Ronkonkoma headquarters. The ideal candidate will have a strong background in the beauty industry and experience supporting executives in a fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities at once.

The Executive Assistant will oversee daily administrative operations, manage executive calendars, support cross-department coordination, and assist with research and reporting. This individual will also help identify business contacts using LinkedIn and other platforms while maintaining the highest level of professionalism and confidentiality.

This is a full-time, in-person position based in Ronkonkoma, NY.
Hours: Monday to Friday, 9:00 AM to 6:00 PM

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Handle daily email communication, follow-ups, and correspondence on behalf of senior management
• Conduct research on companies, brands, market activity, and beauty industry trends
• Utilize LinkedIn and other tools to identify business contacts
• Prepare reports, presentations, meeting notes, and basic data summaries
• Support communication and coordination between global teams and assist with international projects
• Assist with product and market research within the beauty category
• Perform administrative tasks including scheduling, filing, and document management
• Help plan and coordinate trade shows, events, and travel logistics
• Maintain confidentiality and uphold a high standard of professionalism at all times
  
  Qualifications:
• Fluent in English
• 2 years of experience in an administrative, executive assistant, or coordinator role (preferred)
• Strong understanding of the beauty industry
• Knowledge of Chinese markets or business practices is a plus
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent organizational, multitasking, and time-management skills
• Strong attention to detail, accuracy, and follow-through
• Ability to work both independently and in a fast-paced, dynamic environment
• Associate’s Degree or Bachelor’s Degree preferred

What we offer:

• Phenomenal discounts on products within the beauty industry and beyond
• Medical, Dental, and Vision, along with supplemental benefits available after 60 days
• 401 (k) available after 1 year of service with up to a 4% match
• 12 days PTO and 4 Paid Holidays
• Salary is commensurate with experience, $20.00 - $28.00 per hour

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.

Salary : $20 - $28