Executive Assistant (Beauty Industry, Mandarin Speaking)

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.

Summary:

We are looking for a motivated, detail-oriented Executive Assistant & E-Commerce Coordinator (Mandarin Speaking) to support senior management and coordinate with our Shenzhen, China office. This person will assist with executive administrative tasks, communication, and project follow-ups between our U.S. and China teams. The role also includes supporting general e-commerce and retail activities, product coordination, and business operations.

Beauty industry knowledge is required, and familiarity with e-commerce is a plus. The ideal candidate should be fluent in both English and Mandarin and comfortable working across time zones to ensure smooth coordination with our Shenzhen office.

This is a full-time, in-person position based in Ronkonkoma, NY.
Hours: Monday to Friday, 9:00 AM to 6:00 PM

Key Responsibilities:

• Support senior management with daily operations, scheduling, and administrative tasks
• Coordinate communication and tasks between the U.S. and Shenzhen teams
• Help oversee Shenzhen office administration, HR coordination, and general reporting
• Manage executive calendars, travel arrangements, and meeting preparation
• Handle daily email communication and follow-ups with vendors, suppliers, and internal teams
• Conduct research on beauty brands, products, and global market trends
• Support e-commerce operations including product listings, pricing, and coordination with the China team
• Prepare reports, presentations, and data analysis for management review
• Use LinkedIn and other tools for company, brand, and partner research
• Assist with international projects, travel planning, and trade show coordination
• Maintain confidentiality and a high level of professionalism

Qualifications:

• Fluent in English and Mandarin (spoken and written)
• 2 years of experience in executive assistant, coordinator, or administrative roles (preferred)
• Beauty industry knowledge is required
• Familiarity with e-commerce operations or digital platforms is a plus
• Excellent research and communication skills; comfortable using LinkedIn and other online tools
• Strong organizational and multitasking skills with great attention to detail
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Ability to handle multiple priorities and coordinate across global teams and time zones
• Willing to travel domestically and internationally if needed
• Associate’s or Bachelor’s degree preferred

What we offer:

• Phenomenal discounts on products within the beauty industry and beyond
• Medical, Dental, and Vision, along with supplemental benefits available after 60 days
• 401 (k) available after 1 year of service with up to a 4% match
• 12 days PTO and 4 Paid Holidays
• Salary is commensurate with experience, $20.00 - $28.00 per hour

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.

Salary : $20 - $28