Executive Assistant

Executive Assistant – Restoration & Construction Industry

We are a leading restoration company seeking a highly organized, proactive, and experienced Executive Assistant to support our executive leadership team. This is a fast-paced role that requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Requirements:

• Previous experience working in the restoration and/or construction industry is required.
• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks, manage competing deadlines, and work independently.
• Proficiency with Microsoft Office Suite, Google Workspace, and scheduling software.
• Experience coordinating meetings, managing calendars, preparing reports, and handling confidential information.
• Knowledge of restoration industry operations, insurance workflows, estimating, or project coordination is a strong advantage.

Responsibilities:

• Manage executive calendars, meetings, travel, and communications.
• Coordinate internal and external meetings, presentations, and company events.
• Prepare reports, correspondence, and executive documents.
• Assist with project tracking and follow-up to ensure deadlines are met.
• Maintain organized files, records, and documentation.
• Serve as a liaison between executives, clients, vendors, and team members.
• Handle sensitive information with discretion and professionalism.
• Provide administrative support to help improve operational efficiency.

What We're Looking For:
The ideal candidate is detail-oriented, dependable, resourceful, and thrives in a fast-paced environment. You should be able to anticipate needs, solve problems proactively, and keep executives organized so they can focus on growing the business.

If you have executive-level administrative experience and a strong background in the restoration or construction industry, we'd love to hear from you. Apply today and become part of a growing company that values professionalism, teamwork, and excellence.