What are the responsibilities and job description for the Executive Assistant position at Northeast Endoscopy?
Overview
Northeast Endoscopy is a busy, patient-focused ambulatory surgery center committed to delivering exceptional care in a professional and collaborative environment. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to executive leadership.
This role is ideal for someone who thrives in a fast-paced healthcare setting, exercises sound judgment, maintains strict confidentiality, and can effectively manage multiple priorities while supporting organizational operations.
Duties
- Provide direct administrative support to the Administrator and executive leadership.
- Manage executive calendars, appointments, and daily scheduling priorities.
- Maintain organized electronic and paper filing systems, ensuring accurate document management and record retention.
- Serve as the primary point of contact for vendors, service providers, and external business partners.
- Track facility maintenance schedules and coordinate vendor services to ensure timely completion.
- Prioritize incoming requests and matters requiring immediate executive attention, ensuring timely follow-up.
- Assist with patient billing inquiries by directing concerns appropriately and following up as needed.
- Process patient medical record requests in accordance with HIPAA guidelines.
- Organize invoices, checks, and supporting documentation for leadership review and Accounts Payable.
- Take meeting notes as needed and maintain organized records of discussions and action items.
- Support front office operations and provide administrative assistance to staff as needed.
- Assist with special projects and operational initiatives assigned by executive leadership.
- Collaborate professionally with physicians, department managers, and staff to support efficient daily operations.
- Utilize strong computer skills to troubleshoot basic technical issues and ensure the smooth operation of office equipment and software.
- Handle confidential and sensitive information with the highest level of professionalism and discretion.
- Perform other administrative and operational duties as assigned.
Experience
- Minimum 3 years of experience supporting senior-level executives or executive leadership.
- Previous healthcare, ambulatory surgery center, or medical office experience preferred.
- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Strong calendar management and scheduling experience.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong attention to detail and excellent proofreading skills.
- Ability to work independently while exercising sound judgment and maintaining confidentiality.
- Professional, positive, and service-oriented attitude.
- Ability to adapt in a fast-paced environment and respond effectively to changing priorities.
Benefits
- Competitive salary
- Paid Time Off
- Health, Dental, and Vision Insurance
- 401(k) with employer match (if applicable)
- Paid Holidays
- Professional and supportive work environment
- Opportunities for growth and development
Schedule: Full-time, Monday–Friday, 2 Saturdays per Month
If you are an organized, dependable professional who enjoys supporting executive leadership and contributing to a high-performing healthcare team, we encourage you to apply.
Pay: $25.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Salary : $25 - $32