Personal Assistant

Job Description:

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings for the leadership team.

• Handle travel arrangements including flights, hotels, transportation, and itineraries.

• Screen and respond to emails, calls, and correspondence on behalf of executives.

• Prepare and format professional documents, reports, and presentations.

• Serve as a liaison between executives and internal/external stakeholders.

Project & Task Coordination

• Support the planning and execution of projects, ensuring deadlines and deliverables are met.

• Track project progress, update documentation, and follow up with team members as needed.

• Assist with event planning, meeting logistics, and other operational initiatives.

Financial & Office Admin

• Process reimbursements, manage expense reports, and assist with budgeting tasks.

• Assist in invoice tracking, payroll coordination, and purchase order preparation.

• Maintain well-organized filing systems, both digital and physical.

Office & Team Support

• Monitor office supplies and handle procurement as needed.

• Assist in onboarding new hires and maintaining employee records.

• Support HR-related tasks such as scheduling interviews and posting job listings.

Personal Errands

• Occasionally assist with personal scheduling, errands, or travel for executives.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.

• Exceptional organizational, communication, and multitasking skills.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Trustworthy, professional, and able to handle confidential information with discretion.

• Strong problem-solving skills and a self-starter attitude.