What are the responsibilities and job description for the Executive Assistant & Office Manager (Temporary to Permanent) position at The Pacific Club?
This is a Temporary role (June through August) with potential for permanent placement.
About the Role:
About the Role:
The Pacific Club is seeking an organized, professional, and service-driven Executive Assistant & Office Manager to support our General Manager, Board, and front office operations. This role combines executive support, team leadership, and member service.
Key Responsibilities:
Key Responsibilities:
- Support the General Manager with scheduling, communications, and meetings.
- Prepare Board and Board Committee agendas, minutes, official records, and organize meetings.
- Audit for efficiencies, improve workflows, and update SOPs.
- Supervise, train, and schedule front desk reception team.
- Assist members, manage calls, and handle reservations.
- Oversee office operations, supplies, and workflow.
- Coordinate and support special projects for the Club’s 175th Anniversary initiatives and events as requested by the General Manager.
Qualifications:
- Bachelor’s degree in business or hospitality major or minor (preferred).
- 2–3 years executive assistant or hospitality experience (preferred).
- 5 years supervisory experience.
- Strong organization, communication, leadership and technology skills.
- Proficiency in Microsoft 365, AI, Teams, and virtual meeting platforms.
The Pacific Club offers excellent employee benefits for full-time and part-time positions (working 20 hours/week consistently):
- 100% health/dental/vision insurance premium coverage for employees, and 70% of the premium for dependents covered by the Club.
- Free Parking.
- Free Employee Meal Daily.
- Christmas and Anniversary Bonuses.
- Employee of the Month Bonuses.
- 401K eligible after 6 months of service with employer matching at 50% of employee contribution.
- 10 Paid Vacation and 5 PTO Days.
- 10 Paid Holidays.
- Paid Time-Off for Birthday.
- Paid Time-Off for Bereavement.
- Pre-Tax Flexible Spending Accounts.
- Employee Assistance Program.
- Financial Wellness Program.
- Group Life Insurance.
Salary : $34