Administrative Associate AS6340

OSU-Stillwater

Chad Depperschmidt, chad.depperschmidt@okstate.edu

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Regular Continuous/Until Further Notice

$20.00 - $25.00/Hourly

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 12/9/2026 to ensure full consideration.

For full consideration, please include a resume, cover letter and contact information for three professional references.

-Provide direct support to the school head, contributing to efficient and effective operation of the school. -Provide supervision of school support staff in the absence of the school head and as requested. -Provide office services by implementing administrative systems, procedures and policies and monitoring administrative projects. -Create and revise systems and procedures by analyzing operating practices, record keeping systems, budgetary and personnel requirements, and implementing changes. -Work with other administrative support staff by assigning tasks, providing information, and ensuring completion of tasks and projects. -Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. -Provide information by answering questions and requests. -Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional groups and establishing strong external contacts.

• High School/GED (degree must be conferred on or before agreed upon start date)

• Seven (7) years related experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Excellent verbal and written communication skills. Must have excellent organizational and interpersonal skills and professional demeanor. Ability to deal tactfully with constituents, including university officials, college administrators, a diverse faculty, support staff, and students. Ability to motivate others and to encourage a team approach to problem-solving. Ability to simultaneously handle a variety of tasks in a fast-paced, high pressure environment is essential. Ability to work independently and as a member of a team. Experience with Microsoft Office applications (Word, Excel, Access, PowerPoint).

• Bachelor's degree

• 7 years progressively responsible experience in an administrative support position (education may substitute for experience). Experience with supervision of staff and management of a busy professional office