What are the responsibilities and job description for the Finance Administrator position at The Old Dominion Group?
Job Summary
The Old Dominion Group is a national specialty services contractor committed to adding value to every project and partnership through our dedication to service, quality, and safety.
Partnering with GCs, mechanical contractors, architects, and owners in the public and private sectors, ODG is driven to exceed expectations at every opportunity.
We are currently seeking a Finance Administrator that will play a vital role in supporting the financial operations of the company by ensuring the integrity of the corporate credit card program. This role is heavily focused on credit card reconciliation, auditing transactions, identifying fraudulent charges, and ensuring accurate project-related expense coding. The position supports the Finance Team in protecting company assets, maintaining compliance with internal policies, and assisting with system and payroll functions as needed.
Major Duties And Responsibilities
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit.
Credit Card Reconciliation & Administration
The Old Dominion Group is a national specialty services contractor committed to adding value to every project and partnership through our dedication to service, quality, and safety.
Partnering with GCs, mechanical contractors, architects, and owners in the public and private sectors, ODG is driven to exceed expectations at every opportunity.
We are currently seeking a Finance Administrator that will play a vital role in supporting the financial operations of the company by ensuring the integrity of the corporate credit card program. This role is heavily focused on credit card reconciliation, auditing transactions, identifying fraudulent charges, and ensuring accurate project-related expense coding. The position supports the Finance Team in protecting company assets, maintaining compliance with internal policies, and assisting with system and payroll functions as needed.
Major Duties And Responsibilities
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit.
Credit Card Reconciliation & Administration
- Administer the company’s corporate & field credit card program, including onboarding new cardholders and closing inactive accounts.
- Perform daily and monthly reconciliations of cardholder transactions, ensuring alignment with project and department cost codes.
- Review transactions to identify errors, duplicate charges, or potential fraud; promptly escalate and resolve discrepancies with vendors, banks, and cardholders.
- Monitor compliance with company credit card policies; perform audits of cardholder activity to ensure accuracy and proper authorization.
- Train and support employees in proper use of the card program, including expenses and timely submission.
- Prepare monthly and ad hoc reports for management, highlighting unusual trends, fraudulent charges, or compliance issues.
- Partner with the Finance Director to update policies and assist with confidential resolutions of disputed charges.
- Send user invitations to the ERP and other systems (e.g., timekeeping system), properly configuring their access and security profiles
- Configure access/security settings for new users and troubleshoot account issues.
- Research and resolve user questions, escalating technical matters as needed.
- Create training resources and guides to improve user understanding of financial systems.
- Review certified payroll files to identify potential issues before submission, and work with the payroll team, managers, and other departments to resolve those issues
- Review and validate files for Foreman Incentive Program
- Process bonus or reimbursement checks, as requested by the Finance Director, for field personnel
- Provide administrative and accounting support to project teams as required.
- Perform other duties as assigned.
- Bachelor’s degree in accounting, finance, business, or related field.
- Minimum one (1) year of experience in accounting, reconciliation, or credit card administration (construction industry experience preferred).
- Strong background in account reconciliations, fraud detection, and transaction auditing.
- Excellent analytical skills with high attention to detail.
- Strong organizational and time management skills with ability to meet deadlines in a fast-paced environment.
- Proficient in Microsoft Office (Excel, Outlook, Word) and accounting ERP systems.
- Strong interpersonal, verbal, and written communication skills.
- Proactive, self-motivated, and collaborative team player.
- Valid driver’s license with reliable transportation.
- Bilingual (English/Spanish).
- May be required to sit for extended periods and perform computer-based work.
- May require the ability to walk, sit, stand, bend, kneel, squat, stretch, or climb as job duties demand.
- Must be able to communicate effectively in person, over the phone, and through online/video conferencing platforms.
- Requires sufficient manual dexterity to operate a computer keyboard, telephone, and related equipment.
- May occasionally be required to lift and carry up to 15 pounds, with or without reasonable accommodation.