What are the responsibilities and job description for the Finance & HR Administrator position at Staffrva?
Location: Sandston, VA (Henrico County)
Work Environment: Fully On-Site
Reports To: CEO
Employment Type: Full-Time
About the Role
We are seeking a highly organized, detail-oriented Finance & Human Resources Manager to oversee both accounting operations and HR administration for our organization. This is a key in-house position responsible for maintaining financial accuracy, ensuring compliance, and supporting all aspects of the employee lifecycle.
The ideal candidate is dependable, discreet, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.
Key Responsibilities
Accounting & Financial Operations
Accounts Receivable
Generate and send client invoices in a timely and accurate manner
Monitor incoming payments and track outstanding balances
Follow up on overdue accounts and support collections efforts
Reconcile customer accounts and resolve billing discrepancies
Prepare and maintain aging reports for leadership review
Accounts Payable
Process and verify vendor invoices, purchase orders, and contractor payments
Ensure timely payment of all company obligations
Reconcile vendor statements and resolve discrepancies
Maintain accurate and organized records of all outgoing payments
Assist with expense tracking and reimbursement processing
Tax & Financial Compliance
Support preparation and filing of federal, state, and local tax documents
Ensure compliance with all applicable tax regulations and deadlines
Maintain organized financial records for audits and reporting
Coordinate with external CPA or tax professionals as needed
Monitor changes in tax laws that may impact the business
Human Resources Management
Employee Lifecycle
Manage onboarding, offboarding, and employee records
Maintain accurate and confidential personnel files
Support recruitment coordination and hiring documentation
Payroll & Benefits
Process payroll accurately and on schedule
Administer employee benefits (health insurance, retirement plans, etc.)
Assist employees with payroll and benefits-related inquiries
HR Compliance & Administration
Ensure compliance with federal and state labor laws
Maintain HR policies and internal documentation
Handle sensitive employee matters with professionalism and discretion
Support HR reporting and administrative functions
Qualifications
Bachelor’s degree in Accounting, Finance, Human Resources, or related field
3–5 years of combined accounting and HR experience
Strong understanding of payroll processing and tax compliance
Proficiency in accounting software (QuickBooks, SAP, or similar)
Strong organizational, communication, and problem-solving skills
High level of integrity and ability to handle confidential information
Preferred Qualifications
CPA, PHR, or SHRM certification (strong plus)
Experience in small to mid-sized business environments
Familiarity with HRIS and payroll systems
Experience managing both finance and HR functions in a single role
What We Offer
Stable full-time, on-site position in Sandston, VA
Direct impact role working closely with leadership
Opportunity to build and improve internal financial and HR systems
Long-term growth potential within the organization