What are the responsibilities and job description for the Communications Assistant position at The O'Neil Search Group?
Top NY law firm is seeking a Communications Assistant.
One to three years of experience working for a law firm, financial institution or other professional services firm.
Excellent writing/editing, proofreading, grammar and research skills
SUMMARY
The Assistant will work closely with junior and senior members of the Communications and Digital teams, lawyers and other marketing staff on writing assignments and projects leveraging firm's website, social media and other channels to advance internal and external visibility efforts. They will utilize research, writing, technical and communication skills to support promotion of the Firm’s global practice areas and related sub-groups, as well as individual lawyers and Firm-wide initiatives.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
- Draft promotional language including summaries of client wins, events, firm news and press mentions for website, social media, brochures, newsletters and internal channels.
- Ensure that materials are delivered accurately and on time (related tasks include gathering precedents, editing, fact-checking, proofreading, compiling, collaborating).
- Assist with the Firm’s awards nominations, including drafting submissions, managing external publications’ deadlines and coordinating approval processes.
- Assist Media Relations team with interview preparation, opportunity spotting, proactive pitch development, media list building and press coverage tracking.
- Contribute to the Firm’s internal newsletter, including drafting items and editing on a weekly basis.
- Assist with Firm podcast program, including ideation, scheduling, posting and promoting.
- Coordinate administrative function of firm's directory submission process, including preparation for Chambers interviews. Maintain calendar of deadlines and analyze year-to-year rankings.
- Research and suggest new opportunities for thought leadership participation, benchmarking and social media strategy.
- Maintain systems for tracking publications, awards and other Firm communications.
- Other duties or special projects may be assigned.
QUALIFICATIONS
- Excellent writing/editing, proofreading, grammar and research skills (a writing and editing test is required).
- Excellent analytical and organizational skills, with a high level of attention to detail.
- Ability to complete writing assignments independently while also collaborating as a part of a global team and communicating effectively with senior stakeholders.
- Ability to work in a demanding professional environment, demonstrate good judgment, handle multiple time-sensitive requests across time zones and generate quality work product in a fast-paced environment.
- Familiarity with (and interest in learning more about) transactional and litigation terminology and processes; ability to distill legal and/or business concepts into layman’s terms.
- Proficiency in standard spreadsheet, database, word processing and presentation applications (e.g., Excel, Access, Word, PowerPoint, Adobe).
- A commitment to the highest standards of excellence and professionalism
EDUCATION AND/OR EXPERIENCE
- One to three years of experience working for a law firm, financial institution or other professional services firm.
- Experience as a reporter, editor, writing tutor or self-proclaimed grammar geek is welcomed.
- Personal assistants, paralegals and legal assistants are encouraged to apply.
- BA or equivalent required.
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