Executive Assistant, Communications

• Provide comprehensive administrative and executive support to the Chief of Public Information / Communications.
• Manage and coordinate the Chief’s calendar, appointments, meetings, briefings, interviews, events, and other professional commitments.
• Coordinate logistics for press conferences, meetings, public events, speaking engagements, and other activities involving the Chief and District Attorney.
• Conduct research and compile background information to prepare meeting materials, agendas, briefing books, schedules, correspondence, speeches, reports, presentations, and other documents as requested.
• Assist with monitoring and organizing incoming requests and correspondence and ensure matters are appropriately referred or escalated.
• Serve as a liaison between the Chief, the District Attorney’s Office, senior leadership, internal bureaus and units, government agencies, and external organizations.
• Assist with the coordination of special projects and time-sensitive initiatives led by the Public Information / Communications Unit.
• Track assignments, projects, deadlines, requests, and follow-up items to ensure timely completion.
• Maintain organized files, records, contact lists, calendars, correspondence, and other administrative documents.
• Support the administrative operations of the Communications/Public Information Unit, including supplies, scheduling, records, and workflow coordination.
• Assist in coordinating staff meetings, training, events, and other unit activities.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive information involving criminal matters, investigations, prosecutions, personnel, victims, defendants, and media-related issues.
• Perform other related duties as assigned.

• A baccalaureate degree preferred and three (3) years of relevant administrative experience or an associate degree and five (5) years relevant administrative experience.
• Prior experience providing executive or administrative support in a government, legal, public affairs, communications, or similarly high-profile environment is preferred.
• Strong familiarity with New York City agencies, community stakeholders, and governmental functions.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet demanding deadlines.
• Strong attention to detail and ability to anticipate administrative needs.
• Excellent judgment and discretion in handling confidential and sensitive information.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to interact professionally with executive leadership, government officials, attorneys, law enforcement personnel, members of the media, and the public.
• Ability to independently organize projects, coordinate schedules, and follow through on assignments.
• Knowledge of New York City government, the Bronx, the criminal justice system, or law enforcement is desirable.