Project Admin/Receptionist - Construction

LOOKING TO FILL AS SOON AS POSSIBLE IN THE NEW YEAR 2026!

Education/Experience Requirements:

• Bilingual - Spanish (REQUIRED)
• Construction admin experience (Preferred)
• Data entry/filing
• 
  A high school diploma is preferred.
• 
  Good communication skills and the ability to work well with people are essential.
• 
  Familiarity with computer applications is beneficial.

Pay and Benefits:

• Hourly Wage - $18-$22 (Based on experience)

• Paid Time Off

• Health, Dental, & Vision Insurance

• 401K Plan

• Paid Holidays

Expectations and Responsibilities:

Daily

• Provide current project updates in computer-based project management system
• Establish and develop relationships with hotel and lodging locations throughout applicable service areas while communicating with Project Superintendents to reserve all hotel accommodations necessary due to project travel requirements.
• First point of personal contact for external visitors by managing foot traffic into the building and identifying visitor need while routing to the appropriate contact within the company.
• First point for all callers by managing phone system while identifying needs and routing to the appropriate contact within the company.

Weekly

• Receive, document (log) and distribute 2 week look ahead schedules material needs and equipment lists
• Updates and compiles standard reports generated from the computer-based project management system
• Distributes reports generated from the computer-based project management system to the COO, CSO, Project Manager, Project Technician, Superintendent Training and Development Officer, project Superintendent and project file
• Attend Strategic Production Meetings, prepare meeting minutes/notes and distribute
• Prepare out-of-town project superintendent return envelopes
• Maintain project list, update database, compile information and distribute

Monthly

• Manage, gather and complete all project prequalification documents as requested by the Estimating Business Unit in a timely and accurate manner.
• Schedule and prepare monthly draft invoices for project manager review
• Prepare and distribute final monthly invoices
• Prepare and compile lien releases and supporting documentation as required by contract documents
• Verify/reconcile subcontractor invoice with payment, checks and lien releases
• Maintain backlog database, report compilation and distribute

As Required (per Project)

• Setup project tracking and documentation manual.