Building Manager

DescriptionOverviewThe New York Public Library (NYPL) has been an essential provider of free books, information, ideas, and education for all New Yorkers for more than 100 years. NYPL’s neighborhood libraries in the Bronx, Manhattan, and Staten Island—many of which date to Andrew Carnegie’s visionary philanthropy at the turn of the 20th century—are being transformed into true centers of educational innovation and service, and vital community hubs that provide far more than just free books and materials.  The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable and welcoming for our patrons and staff. The Building Manager provides direction to a team of six and coordinates the day-to-day operation and maintenance of the Library Service Center building located in Long Island City. We are looking for someone we can count on to:Own:All maintenance and cleaning operations at the Library Service Center, including building audits to ensure compliance with NYPL standards.The supervision of Facilities staff through scheduling, assigning duties, and inspecting work to ensure high-quality results and timely completion of special projects.The management of emergency responses to weather events and system failures, coordinating snow removal, grounds work, and other site-specific tasks.Grow:Staff skills and knowledge in cleaning methods, techniques, and the proper use of chemicals and machinery.Inventory management and cost controls to effectively oversee the resources and supplies required to operate the facility.Learn:How the Facilities Department collaborates with other divisions and departments.Ways to improve critical work functions and increase operational efficiency.Broaden your knowledge of building operations, including mechanical systems and life-safety systems.Improve:The ability of NYPL to provide patrons and staff a safe and welcoming environment.Some expectations for this role are that within:1 month, this person will:Understand NYPL’s organization and physical layout.Learn the Facilities Operations team’s goals, and its relationship with other departments and key contacts.Conduct daily building inspections.3 months, this person will:Serve as a primary point of contact for all building related matters.Participate in event planning meetings and develop logistical plans.Oversee implementation of schedules for daily and periodic services. 6 months and beyond, this person will:Train direct reports, including Coordinators, Supervisors, LCs, ALC’s, JLC’s and Porters on proper techniques and procedures for Cleaning Operations and floor maintenance.Oversee the preventive maintenance program for the facility. Perform inspections and assessments independently.Responsibilities: Manage the daily operations, maintenance, and cleanliness of the Library Service Center to ensure a safe, functional, and welcoming environmentConduct routine building inspections, identify deficiencies, and coordinate corrective actionsOversee preventive maintenance programs, ensuring building systems—including mechanical, electrical, plumbing, and life-safety are serviced and functioning properlyCoordinate and monitor work performed by contractors and vendors, ensuring compliance with NYPL standards and contractual requirementsManage building-related requests, service tickets, and space-use needs; prioritize tasks and ensure timely resolutionSupport event operations by developing logistical plans, coordinating setup needs, and ensuring adequate facilities staffingMaintain building inventory, equipment, supplies, and materials; ensure cost-effective procurement and proper storagePrepare and monitor schedules for maintenance and custodial staff to meet operational needsImplement and enforce safety protocols and compliance with applicable codes, regulations, and NYPL policiesLead emergency response efforts, including weather events, system failures, and other incidents requiring immediate actionCollaborate with other NYPL divisions and departments to support shared initiatives, capital projects, and operational improvementsRequired Education, Experience & SkillsRequired Education & CertificationsBachelor’s degree in a related field required or 4 years of related experienceValid Driver’s LicenseRequired Experience4 years of experience in a facilities role, maintaining building inventory, implementing and administering preventive maintenance programs, and preparing work schedules for maintenance staffExperience with the monitoring and coordination of building renovationsExperience with directly supervising staffRequired SkillsThorough knowledge of established practices and procedures for operating building equipment, including the ability to resolve mechanical equipment problemsStrong computer skillsAbility to read blueprints and a working knowledge of building monitoring systemsDemonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipmentAbility to respond quickly and tactfully to emergency situationsMust be able to communicate efficiently with staff, management at all levels, and outside vendors /contractorsStrong interpersonal, verbal, and written communication skillsManagerial/Supervisory ResponsibilitiesDirectly supervise a team of six staff membersInterviewing, hiring, training, and performance management of staffMore...Core ValuesAll team members are expected and encouraged to embody the NYPL Core Values:Be Helpful to patrons and colleaguesBe Resourceful in solving problems Be Curious in all aspects of your workBe Welcoming and InclusiveWork EnvironmentOffice settingPublic library settingOutdoorsPhysical DutiesMoving binsMoving book trucksOperating side by side, floor buffing machine and carpet extractorLifting and/or moving items up to 40 lbs. requiredMay require travel within NYCPre-Placement Physical Required?YesUnion/Non UnionNon-UnionFLSA StatusExemptSchedule40 hours per weekMonday to Friday from 9:00am - 6:00pmEvenings and weekends as necessaryThis job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.The New York Public Library Salary StatementAt the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Salary : $80,000 - $90,000