What are the responsibilities and job description for the Administrative Coordinator position at The Moorings Park Institute Incorporated?
Join the Team at Moorings Park as an Administrative Coordinator in our Human Resources Department.
Why Choose Moorings Park?
When you join Moorings Park, you become part of an award-winning, purpose-driven organization where people are valued, growth is encouraged, and excellence is celebrated. Our nationally recognized workplace culture, exceptional benefits, and commitment to partner engagement make Moorings Park more than just a place to work—it's a place to build a rewarding career. Together, we create a community where residents and partners alike can belong, connect, and flourish.
About Moorings Park
Moorings Park® Communities is a nationally recognized Life Plan organization with three distinctive campuses in Naples, Florida. We are dedicated to creating Simply the Best® workplaces through a culture of excellence, compassion, innovation, and service.
Recognized as One of the Best Places to Work
We're proud to share that Moorings Park Communities has earned four 2026–2027 Novare Employee Satisfaction & Engagement Certifications, reflecting our unwavering commitment to creating an exceptional workplace where partners feel valued, supported, and empowered to thrive. These honors demonstrate what makes Moorings Park different: we believe exceptional resident experiences begin with an exceptional team. By investing in our partners' growth, well-being, and success, we create an environment where people can build meaningful careers while delivering extraordinary care, hospitality, and service every day.
Enjoy Simply the Best® Benefits
At Moorings Park, we believe in taking exceptional care of our partners so they can provide exceptional care to our residents. We offer a comprehensive benefits package that includes:
- FREE health and dental insurance
- FREE telemedicine services for medical and behavioral health needs
- Vision insurance
- Company-paid life insurance and short-term disability coverage
- Generous Paid Time Off (PTO) program
- Health Savings Account (HSA) with employer contribution
- Retirement plan with employer match
- Tuition reimbursement program
- Wellness program with complimentary access to our on-site fitness center
- Corporate discount programs
- Employee Assistance Program (EAP)
- Supportive and caring executive leadership team
Position Summary Moorings Park is seeking a dedicated Administrative Coordinator to join our team in Human Resources. The Administrative Coordinator - Human Resources provides administrative and operational support to the Human Resources team. This position serves as a primary point of contact for candidates, new hires, and partners while coordinating onboarding activities, compliance tracking, HR meetings, audits, recruitment events, and special projects. The Administrative Coordinator helps ensure a positive partner experience by maintaining accurate records, supporting compliance initiatives, and facilitating efficient HR processes throughout the organization
Key Contributions
- Provides professional and welcoming experience for partners, applicants, and visitors contacting the Human Resources department.
- Maintain confidentiality of all personnel, compensation, medical, and organizational information.
- Provide administrative support and backup assistance to members of the Human Resources team.
- Coordinate full-cycle pre-employment onboarding activities for newly hired partners.
- Initiate and monitor background checks, drug screenings, employment verifications, and other pre-employment requirements.
- Serve as a liaison between candidates, hiring managers, recruiter, and HR Business Partners throughout the onboarding process.
- Maintain regular communication with candidates to ensure all pre-employment requirements are completed timely.
- Create a welcoming and engaging experience for new hires, ensuring they feel informed, supported, and prepared prior to their first day of employment.
- Coordinate new hire orientations and assist with preparation of onboarding materials and documentation.
- Ensure completion and proper maintenance of onboarding records in accordance with company policies and regulatory requirements.
- Manage calendars, schedules, and logistics for Human Resources meetings, training sessions, and department events.
- Prepare meeting agendas, presentation materials, reports, and meeting minutes as requested.
- Coordinate monthly HR meetings and events
- Maintain HR department files, records, and correspondence.
- Assist Human Resources with recruitment and wellness events, job fairs, and hiring initiatives.
- Assist with the organization's Motor Vehicle Record (MVR) and driver's license compliance program.
- Assist with internal audits related to employee records, onboarding documentation, benefits administration, licensure, certifications, and compliance requirements.
- Review personnel files for completeness and accuracy and identify documentation deficiencies.
- Prepare audit reports and track corrective actions as directed.
- Support compliance with organizational policies and applicable employment regulations.
- Assist with and independently coordinate Human Resources projects, initiatives, and process improvement efforts.
Qualifications & Requirements
- Excellent oral and written communication skills in the English language required.
- During emergencies or natural disasters, may be required to remain on duty for the duration of the event.
- Minimum of two years college with General Business/Secretarial courses, or equivalent experience preferred, equivalent combination of education and experience may be considered.
- Human Resources experience preferred but not required.
- Demonstrated experience managing multiple priorities, coordinating projects, and maintaining confidential information.
- Advanced proficiency in Microsoft Excel, including creating and maintaining spreadsheets, utilizing formulas, sorting and analyzing data, generating reports, and tracking compliance metrics.
- Advanced proficiency in Microsoft PowerPoint, including creating professional presentations, departmental reports, meeting materials, and visual communications.
- Strong proficiency in Microsoft Outlook, including calendar management, meeting coordination, scheduling, and professional business communications.
- Strong technology aptitude with the ability to learn and navigate multiple software platforms, databases, and Human Resources systems.