Executive Assistant (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Mountain View, CA.

Responsibilities

• Provide high-level administrative and executive support to ensure effective time management and productive interactions
• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements
• Serve as a communication liaison, handling internal and external communications on behalf of executives
• Prepare reports, presentations, and briefing materials as requested
• Coordinate and support office operations and executive-related administrative functions
• Organize and manage events such as meetings, conferences, and team-building activities
• Track and manage executive expenses, including expense reporting and budget support
• Support project coordination and execution to ensure timely and accurate completion
• Act as a liaison between executives and internal and external stakeholders
• Manage company records, information preparation, and data analysis
• Handle confidential information with discretion, professionalism, and sensitivity
• Represent executives to staff and external parties using sound judgment and organizational knowledge
• Support training or oversight of junior administrative staff as needed
  
  

Skills And Qualifications

• Minimum of 10 years of experience providing executive-level administrative support to multiple leaders
• Advanced proficiency in Outlook calendar management
• Expert-level proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint
• Strong proficiency with Google Workspace tools, including Docs, Sheets, and Slides
• Experience using collaboration and file-sharing tools such as Slack and Box
• Strong organizational, project management, and problem-solving skills
• Excellent time management skills with the ability to prioritize and multitask in fast-paced environments
• Proactive mindset with the ability to anticipate needs and manage up and downstream dependencies
• Strong interpersonal and customer service skills with the ability to handle sensitive matters respectfully and professionally
• Excellent written and verbal communication skills with the ability to engage all levels of the organization
• Ability to identify business issues and coordinate appropriate responses with key stakeholders
• Ability to work independently with limited supervision while maintaining high service standards
  
  

Preferred Qualifications

• Experience using expense management systems such as Concur
• Experience supporting executives in fast-paced or high-growth environments
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.