What are the responsibilities and job description for the Executive Assistant (Hybrid - Chicago, IL) position at The Mom Project?
The Mom Project is excited to partner with Federal Home Loan Bank of Chicago in their search for an Executive Assistant supporting an executive on their MPF team! This is a hybrid role - 4 days in office, 1 day remote.
Who We Are
Our mission at FHLBank Chicago: To partner with our members in Illinois and Wisconsin to provide them competitively priced funding, a reasonable return on their investment, and support for their community investment activities.
Simply said, we're a bank for banks and other financial institutions!
What It’s Like To Work Here
At FHLBank Chicago, we bring people together. We are committed to a high-performing, engaged workforce and to supporting the communities we serve across Illinois and Wisconsin. Our professional development and training opportunities, through upskilling, mentorship programs, and tuition reimbursement, allow employees to grow their careers with us. Our collaborative, in-office operating model brings teams together to foster innovation, connection, and shared success. To support balance and flexibility, employees are provided with an allocation of remote days to use as needed throughout the year.
What You’ll Do
At FHLBank Chicago, we believe in rewarding our high-performing workforce. We offer a highly competitive compensation and bonus package, and access to a comprehensive benefits program designed to meet the needs of our employees. Our retirement program includes a 401(k) and pension plan. Our wellbeing program supports employees at work and in their personal lives: Our PTO plan provides five weeks of vacation for new employees and 11 paid holidays per year; our Lifestyle Spending Account provides an annual stipend for employees to support wellbeing activities; and our central downtown location at the Old Post Office provides easy access to public transportation and breathtaking views from our award-winning rooftop. Visit FHLBCbenefits.com for additional details about our benefits. Step into a brighter future with us.
Please note that you must be in your current position for a minimum of 1 year to be eligible to apply for other internal positions.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.
Who We Are
Our mission at FHLBank Chicago: To partner with our members in Illinois and Wisconsin to provide them competitively priced funding, a reasonable return on their investment, and support for their community investment activities.
Simply said, we're a bank for banks and other financial institutions!
What It’s Like To Work Here
At FHLBank Chicago, we bring people together. We are committed to a high-performing, engaged workforce and to supporting the communities we serve across Illinois and Wisconsin. Our professional development and training opportunities, through upskilling, mentorship programs, and tuition reimbursement, allow employees to grow their careers with us. Our collaborative, in-office operating model brings teams together to foster innovation, connection, and shared success. To support balance and flexibility, employees are provided with an allocation of remote days to use as needed throughout the year.
What You’ll Do
- Responsible for managing a variety of administrative duties for the Group Head and Mortgage Partnership Finance department.
- Engages with a diverse group of important external stakeholders and visitors, as well as internal employees at all levels of the organization.
- Independent judgment is required to plan, prioritize, and organize a diversified workload and manage many competing priorities
- Enhances Operational Efficiency: By managing and organizing complex activities such as meetings, travel, and conferences, this role ensures that the Group Head and the Mortgage Partnership Finance department operate smoothly and efficiently.
- Strengthens Stakeholder Relationships: Engaging with a diverse group of external stakeholders and internal employees at all levels helps build and maintain strong relationships, which are crucial for the success of the department.
- Supports Strategic Initiatives: Acting as a project manager for special projects and preparing confidential documents for governance and committee meetings ensures that strategic initiatives are well-coordinated and effectively executed.
- Manage, schedule, and organize complex activities such as meetings, travel, conferences, and department activities
- Screens incoming requests and correspondence and responds independently when possible
- Composes and prepares confidential correspondence, agendas, reports, and other complex documents in support of governance and committee meetings and regulatory engagements
- Participate in event planning in support of the business, including contributing to planning and executing occasional dinners or other events with customers or business partners
- Provide support for governance committees with internal and external stakeholders
- Maintains confidentiality of all corporate, personnel, and research matters
- Act as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, and coordinating mailings
- Occasional travel will be necessary to support meetings or events outside
- MS Office with advanced experience with PowerPoint, Outlook, and Visio
- 5-7 years of administrative or executive support
- Bachelor’s degree preferred
- High degree of professionalism
- Communication skills
- Planning/Organizing
- Strong collaboration skills
- Dependability
At FHLBank Chicago, we believe in rewarding our high-performing workforce. We offer a highly competitive compensation and bonus package, and access to a comprehensive benefits program designed to meet the needs of our employees. Our retirement program includes a 401(k) and pension plan. Our wellbeing program supports employees at work and in their personal lives: Our PTO plan provides five weeks of vacation for new employees and 11 paid holidays per year; our Lifestyle Spending Account provides an annual stipend for employees to support wellbeing activities; and our central downtown location at the Old Post Office provides easy access to public transportation and breathtaking views from our award-winning rooftop. Visit FHLBCbenefits.com for additional details about our benefits. Step into a brighter future with us.
Please note that you must be in your current position for a minimum of 1 year to be eligible to apply for other internal positions.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.