Talent Acquisition Assistant

We are actively interviewing for the following job. If interested please apply now and we will reach out to schedule an interview with you.

About the Role:

We are seeking a highly organized and detail-oriented Talent Acquisition Assistant to join our Human Resources Talent department for a 6-month temporary assignment. In this role, you will provide comprehensive administrative support to our team of four recruiters, assisting with all aspects of the recruitment and selection process for company-wide union and non-union vacancies.

Please note: This is strictly an administrative support role and does not involve any candidate sourcing. You will serve as the administrative backbone of our recruiting operations—responsible for coordinating interviews, tracking candidate backgrounds, administering pre-employment testing, and supporting various training and organizational development initiatives.

Key Responsibilities:

• Provide direct administrative support to a team of four recruiters throughout the recruitment and onboarding lifecycle.
• Reach out to candidates to coordinate and schedule phone, virtual, and in-person interviews, reference checks, and orientations.
• Monitor and track the status of candidate background checks using manual data entry in MS Excel.
• Administer and proctor in-person, web-based pre-employment testing to candidates in the office utilizing the Talent Central platform.
• Maintain and update candidate data within our Applicant Tracking System (iCIMS) and HRIS (ADP).
• Coordinate internal training schedules, ensuring the availability of classrooms, equipment, and instructors based on capacity; prepare the physical setup of classrooms.
• Maintain training-related databases for programs such as tuition assistance, employee progression, and performance management.
• Prepare and distribute training aids including instructional materials, handouts, visual aids, and evaluation forms.
• Coordinate regular Training Council meetings by preparing agendas, taking minutes, and setting up audiovisual equipment.
• Assist in budget preparation by tracking expenses, processing invoice payments, and completing monthly variance reporting for leadership.
• Organize, maintain, and track resource materials housed in the online/offline Training Library.
• Collect raw data, assess training interests, conduct training evaluations, and prepare reports for review.

Qualifications:

• Experience: 1 to 3 years of professional experience as a Talent Acquisition Coordinator, HR Assistant, or in a similar administrative support role (2 to 3 years is highly preferred).
• Education: AS/BS degree in Human Resource Management, Organizational Development, or a related discipline is highly preferred. (An equivalent combination of a High School Diploma/GED, a Secretarial Science Certificate, and relevant experience may be accepted).

• Technical Skills:
• • Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook). Must be comfortable using Excel heavily for manual data tracking.
  • Experience using Applicant Tracking Systems (iCIMS preferred).
  • Familiarity with HRIS platforms (ADP preferred).
  • Comfortable learning and administering web-based testing platforms.
• Soft Skills: Exceptional written and verbal communication skills. Must be detail-oriented, capable of multitasking, and able to maintain the highest level of confidentiality and impartiality while displaying a professional, customer-friendly demeanor.