Human Resources Specialist

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GENERAL DESCRIPTION:

The Human Resources Specialist (HRS) is responsible for performing HR-related duties on a professional level. This position continuously works with the Vice President, Human Resources (VPHR) to manage all responsibilities related to the entire employee life cycle, including recruitment, onboarding, training, performance evaluations, and terminations. This position, in conjunction with the VPHR, provides guidance and support to the company's operations on company policies involving labor relations, compliance issues such as affirmative action, EEO, safety and health, and worker's compensation matters. Responsible, in conjunction with the Payroll and Benefits Coordinator and the VPHR, in the accurate preparation and timely distribution of bi-weekly payroll. Prepares various reports for filing/transmittal to various agencies. Coordinates and directs services and activities relating to company facilities and support, as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists in collaborating with leadership to understand the organization's goals and strategies related to staffing, recruiting and retention.
• Drives the recruiting process for the Company in conjunction with established guidelines: Maintains the accuracy and timeliness of the Applicant Tracking System (ATS). Ensures job descriptions have been updated by the hiring manager and approved by HR for each position posted. Works closely with the hiring manager in the scheduling of initial and follow up interviews. Conducts reference checks for all candidates being considered for a position and initiates background checks, as required.
• Oversees the Employee Engagement/Retention Program: Weekly, monthly, quarterly and annual events. Actively sources events, and programs that will continue to provide happiness to staff. Oversees the SMILE team and implements activities with the team. Updates the Company intranet on a weekly basis.
• Performs onboarding of new employees in conjunction with established guidelines: Utilizes E-Verify for all US work authorizations. Ensures employee data is accurate in HRIS system, including SSNs, direct deposit information, compensation, reporting structure. Ensures all documents in the onboarding checklist are signed by the new employee and filed appropriately. Initiates initial onboarding training and ensures completion in timely fashion (Customer Service, Harassment, and GDPR training).
• Performs Benefits Administration: Conducts first-day onboarding meetings with new employees. Reviews the Employee Handbook, policy by policy, with the new employee. Discusses the benefits available to new employees and utilizes the benefits platform (Employee Navigator) to send to employees to make their selections and ensures this is completed within first 3 days of employment. Ability to answer questions related to Company benefits. Participates in the annual Open Enrollment process, employee meetings, and ensuring all annual elections are made through Employee Navigator. Ensures the deductions selected by employees is accurately entered in HRIS system for payroll for new hires, Open Enrollment and other qualifying events.
• Actively prepares FMLA documentation, as needed.
• Assists with the administration of the bi-weekly US payroll, as a back-up, by working closely with the Payroll and Benefits Coordinator (PBC) to maintain the integrity of the Human Resources department in preparing accurate payroll. Will act as payroll back up for PBC absences and/or vacations. Ensures Payroll policy is followed in accordance with Company guidelines. In conjunction with the PBC, ensures accurate payroll reporting is provided to accounting staff within 24 hours of payroll being submitted.
• Establishes and maintains personnel records ensuring the accuracy of all personnel records both in paper and electronic form, ensuring accuracy in the HRIS system.
• With updated information from the Regional Office General Managers prepares an accurate monthly turnover report that includes new hires and terms for both regional offices and US offices, which is included in the monthly financials.
• In conjunction with the VPHR maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices. Supports the review and implementation of personnel policy and office procedures, as needed.
• Assists supervisors in counseling employees on any problem affecting work program. Interprets and explains personnel rules and regulations to department heads and employees.
• In conjunction with the VPHR to maintain and oversees the Employee Performance Platform: Ensuring data in platform is accurate (Name, Title, Direct Manager). Update review forms, as necessary. Follow up with Managers, to ensure timely completion of reviews. Ensures SMART goals are set for each employee during the review process.
• Other duties, as assigned.

GENERAL QUALIFICATION GUIDELINES:

Experience, Education and Certification

• Bachelor's degree in Human Resources, or equivalent required.
• Minimum of seven - ten years in progressive human resources experience, including hands-on payroll administration.
• Technical understanding commercial human resources information products, and experience, such as benefits administration, employee relations, employee engagement, payroll administration.
• PHR or SPHR, preferred, but not required.

Knowledge, Skills and Abilities

• Advanced knowledge of Microsoft Office applications, especially MS Excel.
• Advanced knowledge in the use of HRIS platforms.
• Advanced knowledge of Benefits Administration and compliance.
• Ability to pay attention to detail, while possessing the awareness or curiosity to ensure accuracy.
• Ability to organize and prioritize work and meet deadlines.
• Well-developed interpersonal and communication skills.
• Ability to work in a team environment.
• Interviewing for the following job so if interested please apply now.