Accounts Payable

We are actively interviewing for the following position. If interested please apply now

Job Title: Accounts Receivable Administrator Compensation: $50,000 - $60,000

About the Role We are seeking a highly motivated, detail-oriented Accounts Receivable Administrator to join our dynamic accounting team. In this fast-paced environment, you will take ownership of billing reconciliations, cash receipts, and international collections. We operate within the highly unique maritime industry; while prior experience in this field is not expected, we provide comprehensive cross-training and encourage new team members to act as a "sponge" during their first 30 days.

Key Responsibilities

• Manage daily billing reconciliations, including processing internal adjustments and updating client invoice details such as address changes.
• Record cash receipts across various departments, reconcile bank accounts, and accurately apply both current and delayed payments against invoices.
• Run and carefully analyze aging reports to identify target accounts and prioritize daily collections outreach.
• Manage a high-volume inbox, triaging and resolving approximately 50 to 100 emails per day.
• Investigate and resolve billing discrepancies—such as value amendments or discount issues—by collaborating directly with the internal operations department.
• Provide dedicated collections and accounts receivable support for our international accounts, with a heavy focus on our regional UK office in London.
• Utilize strong "detective" and research skills to trace historical payments and resolve complex unapplied cash scenarios.

Requirements & Qualifications

• Bachelor's degree in Accounting or Business Administration is preferred.
• 1 to 2 years of relevant experience or an applicable accounting internship; sharp, self-motivated recent graduates are highly encouraged to apply.
• Strong proficiency in Microsoft Excel, specifically with the ability to execute VLOOKUPs, XLOOKUPs, and pivot tables.
• Familiarity with Great Plains accounting software is considered a strong plus.
• Exceptional written communication skills, as 95% of client interaction and collections activity is handled strictly via email.
• Must be a collaborative team player with the physical ability to lift approximately 15 to 20 lbs as needed for general office duties.

Work Environment & Expectations

• This is a fully on-site position.
• We offer flexible morning start times, allowing you to begin your standard 8-hour shift anytime between 7:00 AM and 9:00 AM to help accommodate commutes.
• New hires undergo thorough on-the-job training with a clear pathway to autonomy and independent decision-making within 6 to 9 months.