Data Entry Accounting Clerk

The McDonnel Group is a values-driven organization which views our talented team of professionals as our greatest asset. It is our mission to provide comprehensive construction services and deliver the highest standards to our valued clients. We can only fulfill our mission through our people, and their innovative and motivated approach to work.

** This position will have a part-time schedule (20 hours weekly). **

The data entry accounting clerk inputs financial data into software and databases to support bookkeeping and the finance department. The role is an administrative position that requires excellent accuracy and attention to detail to ensure the integrity of financial records.

Key Job Responsibilities

• Data entry: Enter financial transactions, including invoices, receipts, and payments, into accounting software or spreadsheets.
• Accounts payable: Process and track invoices, ensure proper authorization, and prepare payments for vendors.
• Accounts receivable: Create and send invoices to clients, record incoming payments, and follow up on outstanding accounts.
• Reconciliation: Compare accounting software data with bank statements and other financial records to identify and resolve discrepancies.
• Record keeping: Organize and maintain accurate electronic and physical financial records, such as general ledgers, invoices, and expense reports.
• Reporting: Assist in preparing basic financial reports for management or audits.
• Filing: Assist with the filing process for new vendor W9 forms
• Administrative support: Perform other general administrative duties as needed by the accounting department, including prepare (physical) checks to be mailed and file electronic copies into the Paperless system
• This position will be included in the administrative team rotation responsible for covering the front desk/phones in the absence of our Office Administrator
  
  

Education/Experience

• Completed or in pursuit of accredited four (4) year degree in business, finance, accounting, or related discipline desired
• Work experience in accounting/finance is desirable
• Strong written and verbal communication skills
• Proficient computer and software skills and knowledge to include Microsoft Suite (Outlook, Word, Excel, PowerPoint, OneNote); Will be required to learn and work in ADP, BambooHR, Paperless, Sage 300, Procore, Ease and WorkRamp
• Must be able to successfully pass a pre-employment criminal, driving and drug screen
• Must possess a current and valid state driver’s license and a clean driving record
  
  

Technical Skills

• Data entry proficiency: Fast and accurate typing skills are essential for handling high volumes of data.
• Accounting software: Familiarity with accounting software like QuickBooks, SAP, or specific Enterprise Resource Planning (ERP) systems is often required.
• Spreadsheet knowledge: Expertise with Microsoft Excel or Google Sheets for data entry, analysis, and reporting.
• Office equipment: Ability to use standard office equipment such as printers, scanners, and multi-line phone systems.
  
  

Soft Skills

• Attention to detail: A high degree of accuracy and a meticulous eye are critical to ensuring correct financial records.
• Organizational skills: The ability to manage and organize financial documents efficiently.
• Communication: Strong written and verbal communication skills for interacting with colleagues, clients, and vendors.
• Time management: The ability to manage multiple tasks and meet deadlines, particularly during monthly or quarterly closings.
• Integrity: Honesty and a commitment to strong moral principles when handling sensitive financial data.
• Confidentiality: Understands the importance of discretion and confidentiality pertaining to finance matters, at all times. Will be required to sign a confidentiality agreement upon hire.
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties the employee is regularly required to make use of close vision to read engineering blueprints and reduced size black and white drawings, specifications, fine print, reports, schedules, estimates, spreadsheets, summaries, and other documents in either hard copy or computer monitor. Must be able to converse on the telephone and in person, use hands and fingers to write and type, prepare email messages with attached files, and use personal computers and calculators. The employee will periodically need to lift and/or carry heavy documents such as specifications and/ or equipment, weighing up to 25 pounds.

EEO Statement

The McDonnel Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other factor protected by applicable federal, state, or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify Human Resources.