What are the responsibilities and job description for the Project Executive position at The McDonnel Group?
Summary
The McDonnel Group is a values driven organization which views our talented team of professionals as our greatest asset. We invest in ongoing professional development and education, we encourage industry and professional involvement in our community, we offer competitive compensation which rewards employees for performance, and offer bonus opportunities for all employees for contributing to our growth through employee referrals and business development efforts.
It is our mission to provide comprehensive construction services and deliver the highest standards to our valued clients. We can only fulfill our mission through our people, and their innovative and motivated approach to the work. Project Management sets the Field up for success by working with the client and subcontractors.
The Project Executive is expected to manage, supervise, support, be responsible for, and develop the project staff of at least three active projects. A Project Executive’s responsibilities include but are not limited to, consolidated reporting to executive management, effective problem resolution, training and development of direct reports to increase the company’s capacity, business development/job procurement ensuring job administration that adheres to the prime contract and subcontracts, the management of multiple project staffs to ensure timely and accurate updates of the project schedule, effective quality control on all projects, and ensuring timely and accurate reporting of job costs..
Essential Job Functions
Reporting to Company Executives
The Project Executive is responsible for ensuring that their staff is performing their responsibilities, and understands that at times, the Project Executive may need to function as a Project Manager depending on the stage, size of the project, and workload across the project management department. A Project Executive should lead by example and step in as required to ensure the proper management of projects. The Project Executive should:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties, the employee is regularly required to use close vision to read engineering blueprints and reduced-size black and white drawings, specifications, fine print, reports, schedules, estimates, spreadsheets, summaries, and
other documents in either hard copy or computer monitor. Must be able to converse on the telephone and in person, use hands and fingers to write and type, prepare email messages with attached files, and use personal computers and calculators. The employee will periodically need to lift and/or carry heavy documents such as specifications and/ or equipment, weighing up to seventy-five pounds.
EEO Statement
The McDonnel Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other factor protected by applicable federal, state, or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources.
The McDonnel Group is a values driven organization which views our talented team of professionals as our greatest asset. We invest in ongoing professional development and education, we encourage industry and professional involvement in our community, we offer competitive compensation which rewards employees for performance, and offer bonus opportunities for all employees for contributing to our growth through employee referrals and business development efforts.
It is our mission to provide comprehensive construction services and deliver the highest standards to our valued clients. We can only fulfill our mission through our people, and their innovative and motivated approach to the work. Project Management sets the Field up for success by working with the client and subcontractors.
The Project Executive is expected to manage, supervise, support, be responsible for, and develop the project staff of at least three active projects. A Project Executive’s responsibilities include but are not limited to, consolidated reporting to executive management, effective problem resolution, training and development of direct reports to increase the company’s capacity, business development/job procurement ensuring job administration that adheres to the prime contract and subcontracts, the management of multiple project staffs to ensure timely and accurate updates of the project schedule, effective quality control on all projects, and ensuring timely and accurate reporting of job costs..
Essential Job Functions
Reporting to Company Executives
- Monthly Reporting
- Fee and contingency projections
- Labor reporting
- Compliance verification for: contract filings, NTP dates, warranty periods, lien periods, retainage billings, GL insurance, builders' risk insurance, prime contract bonds, subcontract bonds
- Reporting of any open claims
- Payment statuses, including cash flows
- Problem Resolution
- High-level problem identification/resolution for problems associated with contracts, changes, negotiations, design-related issues, personnel, etc.
- Reporting plan/strategy for resolving issues on the project. Reports should be thorough to identify all risks associated with the problem, and a plan to manage/resolve them.
- Regular updates regarding the status of issues until they are closed
- Subcontract Processing
- Responsible for reviewing subcontracts in DocuSign before the executive signature. Subcontracts should all be properly vetted to ensure they are ready for executive signature.
- Change Order Processing
- Responsible for reviewing changes in DocuSign prior to executive signature. Subcontracts should all be properly vetted to ensure they are ready for executive signature.
- Training / Teaching / Ensuring compliance of TMG standard protocols and procedures
- Proper delegation of direct reports to ensure risk is managed across projects, but that growth opportunities are provided to individuals demonstrating growth ability
- Hiring of staff members
- Creation and management of PIP plans when required
- Coordinating with HR to ensure staff are following career development paths and training
- Employee reviews
- Project administrators are keeping project compliance up to date.
- Responsible for ensuring project admin-related risk controls are in place, current, and accurate
- Responsible for ensuring admins understand and follow TMG processes and protocols on projects
- Responsible for assisting with any questions related to project-specific policies and protocols
- Seeking out and reporting project leads
- Developing and maintaining relationships with clients, consultants, and key subcontractors
- Organizational participation to keep a pulse on local markets
The Project Executive is responsible for ensuring that their staff is performing their responsibilities, and understands that at times, the Project Executive may need to function as a Project Manager depending on the stage, size of the project, and workload across the project management department. A Project Executive should lead by example and step in as required to ensure the proper management of projects. The Project Executive should:
- Positively represents TMG as the most sought-after construction partner and employer of choice within the industry and the community.
- Consistently contributes to and promotes a positive company culture.
- Believes in and exemplifies the TMG Core Values: (1) Work Ethic, (2) Solution Oriented, (3) Project Excellence, (4) Client Centric, (5) Professionalism
- Assists with TMG’s positive revenue and profitability
- Markets the TMG Mission, Vision, and Brand Promise externally and internally.
- Maintains knowledge and is familiar with TMG marketing, statistical, and project-related information necessary to discuss and sell the company
- Locates or proposes potential business deals by contacting potential partners.
- Builds market position by locating, developing, defining, and closing business relationships
- Embraces the role of mentor for their team, encouraging continuous performance development for team members
- Places importance on sustaining and improving upon positive company culture
- Can create a cohesive team built on mutual trust; Creates and maintains psychological safety for those on their team and throughout the organization
- Has the ability and places importance on demonstrating empathy for others
- Encourages their team to maintain a healthy balance of work/life
- Checks in with team members proactively and regularly, helping them prioritize tasks and align their work with our corporate strategy
- Demonstrates respectful behavior toward employees at all levels of the organization
- Portrays and exhibits a professional presence in the communities we currently serve, in communities we may serve in the future, and through social media outlets.
- This position requires risk analysis, critical thinking, and the ability to provide solutions to the benefit of the company and projects
- Ability to work autonomously within the company’s policies, procedures, and standards
- A thorough understanding of contracts and contract law
- Excellent verbal and written communication skills
- Excellent organizational and time management skills, multitasking, and meeting multiple deadlines.
- Operationally focused; detail-oriented but able to grasp the big picture
- Excellent people skills, able to manage, motivate, and discipline if necessary
- Bachelor’s degree, preferably in Business Administration, Construction / Project Management, or equivalent required
- 10 years project management experience within the general construction industry, in the commercial space, or the like
- Proven history of managing project teams
- Proficient with MS Excel, MS Word, and project management software; familiarity with P6 and Procore is a plus
- The candidate will have a history of proven leadership abilities (communication, relationship building, training & development, employment decisions) as well as commercial project management experience
- Must be able to pass a pre-employment criminal, driving, and drug screen successfully
- Must possess a current and valid state driver’s license and a clean driving record
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties, the employee is regularly required to use close vision to read engineering blueprints and reduced-size black and white drawings, specifications, fine print, reports, schedules, estimates, spreadsheets, summaries, and
other documents in either hard copy or computer monitor. Must be able to converse on the telephone and in person, use hands and fingers to write and type, prepare email messages with attached files, and use personal computers and calculators. The employee will periodically need to lift and/or carry heavy documents such as specifications and/ or equipment, weighing up to seventy-five pounds.
EEO Statement
The McDonnel Group, LLC is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other factor protected by applicable federal, state, or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources.