Office Manager/Front Desk

Job Summary
We are seeking a dynamic and organized Office Manager/Front Desk professional to oversee daily administrative operations and ensure a welcoming, efficient environment. This role combines front desk responsibilities with office management duties, requiring a proactive approach to scheduling, vendor relations, human resources support, and team coordination. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to foster a positive office atmosphere and streamline administrative processes. This paid position offers an exciting opportunity to lead office functions while supporting a collaborative team environment.

Responsibilities

• Greet visitors and manage multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette.
• Oversee schedule management for appointments, meetings, and events, coordinating calendars for staff and leadership.
• Supervise clerical tasks such as filing, data entry, bookkeeping, and maintaining organized records.
• Manage vendor relationships, including procurement of supplies and services, ensuring timely delivery and cost-effective solutions.
• Support human resources functions such as onboarding new employees, assisting with training & development initiatives, and maintaining personnel files.
• Handle office management duties including overseeing office supplies inventory, equipment maintenance, and facility upkeep.
• Assist with basic bookkeeping using QuickBooks or similar software to track expenses, invoices, and payroll processing.
• Coordinate event planning activities for meetings or company functions to promote team engagement and organizational success.

Requirements

• Proven experience in office management or administrative roles within a professional environment.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent communication skills—both verbal and written—to interact effectively with staff, vendors, and visitors.
• Supervising experience is preferred to oversee support staff or team members effectively.
• Proficiency in QuickBooks for bookkeeping and payroll tasks; experience with budgeting is a plus.
• Familiarity with medical office management or healthcare environments is advantageous but not required.
• Experience managing multi-line phone systems, calendar scheduling, filing systems, and clerical duties.
• Knowledge of human resources practices including onboarding, training & development processes.
• Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us in creating an organized, welcoming workspace where teamwork thrives! This role offers the chance to develop your leadership skills while supporting daily operations in a vibrant environment dedicated to excellence.

Pay: $22.82 - $26.49 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $23 - $26