What are the responsibilities and job description for the Event Coordinator position at The Light House - Homeless Prevention Support Center?
The Position:
The Friends of the Light House, an Annapolis-based 501(c)3 organization, is seeking passionate and organized Events Coordinator to help us drive our mission forward. You will play a vital role in designing, planning, and executing engaging events that connect with our community, raise awareness, and generate crucial support.
The position provides a flexible 30 hour week with an adjustable in-office/at-home schedule.
JOB SUMMARY & KEY RESPONSIBILITIES
Event Planning
- Lead the planning, coordination, and execution of four annual fundraising events for Friends of The Light House, ensuring each event meets established revenue goals.
- Oversee all aspects of event production, including timeline development, venue coordination, logistics management, permit acquisition, secure in-kind donations, sponsorship outreach and fulfillment, and day of volunteer leadership.
- Work closely with the Board of Directors and Events Committees to align event strategy, goals, and community engagement opportunities.
- Document event outcomes, volunteer participation, sponsorship fulfillment, and revenue results.
- Lead post event debriefs, analyze performance against goals, and recommend improvements to strengthen future events.
- Vendor Management: Coordinate with venues, caterers, audiovisual technicians and event suppliers to ensure flawless execution.
- Budget Tracking: Assist in developing event budgets, tracking expenses, andsecuring cost-effective services.
- Volunteer Coordination: Recruit, train, and manage event volunteers to ensurethey have the tools needed to succeed.
- Marketing & Outreach: Design and manage communications to promote events via social media, email newsletters, and local press.
- Board Support: Provide support for and participate in monthly Executive Committee meetings and regularly scheduled Board Meetings and Committee Meetings.
QUALIFICIATIONS
Experience: 1–3 years of event planning, ideally with nonprofit experience.
Skills: Exceptional project management, communication, and multi-tasking abilities.
Passion: A strong commitment to our mission and the communities we serve.
Pay: $40,000.00 - $48,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Annapolis, MD 21401
Salary : $40,000 - $48,000