Certified Paralegal

Certified Paralegal – Estates, Probate & Litigation Support

The Law Office of Barry E. Janay, P.C. | Livingston, NJ | Full-Time

About the Firm

The Law Office of Barry E. Janay, P.C. (LOBEJ) is a dynamic, client-focused law firm based in Livingston, New Jersey, practicing across New Jersey and New York. Our core practice areas include estates and trusts, probate and estate administration, business law, employment litigation, and civil matters. We are a close-knit, high-performing team committed to excellent legal representation and responsive client service. We are growing — and we are looking for the right person to grow with us.

The Role

We are seeking an experienced Certified Paralegal to provide substantive legal and administrative support to our attorneys across all practice areas. This is a hands-on, high-responsibility role in a busy multi-practice firm. You will be involved in active litigation, estate and probate administration, transactional matters, and client communications — often simultaneously. If you thrive in a fast-paced environment, take ownership of your work, and bring genuine legal knowledge to the table, we want to hear from you.

Responsibilities

• Provide dedicated paralegal support to attorneys across estates/trusts, probate, business law, and civil litigation matters
• Draft, proofread, and finalize correspondence, pleadings, motions, contracts, estate documents, and other legal filings
• Prepare and organize case files, discovery materials, and court submissions in compliance with NJ and NY court requirements
• Manage attorney calendars, including court dates, client meetings, depositions, filing deadlines, and hearing schedules
• Assist with probate and estate administration tasks, including preparation of filings for NJ and NY Surrogate's Courts
• Communicate professionally with clients, opposing counsel, court personnel, and third-party vendors by phone and email
• Coordinate electronic filings across NJ and NY court systems (eCourts, NYSCEF, PACER)
• Manage and maintain legal files in Clio, including matter organization, document management, and task tracking
• Assist with intake coordination via Lawmatics CRM, including follow-up on prospective client inquiries
• Support billing and timekeeping processes in coordination with the firm's billing team
• Handle administrative tasks, including scheduling, correspondence tracking, FedEx and courier coordination, and special projects as assigned

Required Qualifications

• Paralegal certification from an ABA-approved or accredited program
• Minimum 2 years of paralegal or legal assistant experience in a law firm or legal department
• Experience with NJ and/or NY court systems and filing procedures (Surrogate's Court experience a strong plus)
• Proficiency in Clio (our primary practice management system) for matter management, document organization, task tracking, and time entry
• Proficiency in Microsoft 365 (Word, Outlook, Excel, Teams, SharePoint) — used daily across all firm functions
• Proficiency in Adobe Acrobat for PDF creation, editing, redaction, Bates stamping, and document assembly
• Working knowledge of NJ eCourts, NYSCEF (New York State Courts Electronic Filing), and PACER for electronic filing, case tracking, and docket monitoring across NJ and federal courts
• Strong written and verbal communication skills; able to draft professional correspondence independently
• Exceptional organizational skills, attention to detail, and ability to manage competing deadlines
• High degree of professionalism and discretion when handling sensitive client and legal matters

Preferred Qualifications

• Experience in estates, trusts, probate, and estate administration — this is our primary practice area and experience here will be weighted heavily
• Familiarity with Lawmatics or a comparable CRM/intake platform (we use Lawmatics to manage leads, client intake, and pipeline tracking)
• Experience with legal research tools (Westlaw, LexisNexis)
• Bilingual proficiency (Spanish a particular plus given our client base)
• Experience with NJ Surrogate's Court filings and procedures across multiple vicinages

Why Join LOBEJ?

At LOBEJ, you won't be a cog in a large firm bureaucracy. You'll work directly with attorneys, take on meaningful responsibility from day one, and be recognized for the quality of your contributions. We invest in our team, support professional development, and offer a collaborative environment where good work is noticed. If you are a paralegal who takes pride in your craft and wants to be genuinely useful — not just administrative — this is the place for you.

Location: 354 Eisenhower Parkway, Suite 1250, Livingston, NJ 07039 Job Type: Full-Time | In-Person Compensation: Competitive, commensurate with experience

To apply, submit your resume, a brief cover letter, and any relevant writing samples or certifications.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Education:

• Bachelor's (Preferred)

Experience:

• legal assistant or paralegal: 2 years (Preferred)
• Microsoft Word: 1 year (Required)
• Clio: 1 year (Preferred)

License/Certification:

• Paralegal Certificate (Required)

Ability to Commute:

• Livingston, NJ 07039 (Required)

Ability to Relocate:

• Livingston, NJ 07039: Relocate before starting work (Preferred)

Work Location: In person

Salary : $40,000 - $60,000