Executive Assistant

This is more than executive support; it's executive partnership. As a trusted extension of senior leadership, you'll anticipate needs, influence outcomes, and help drive strategic priorities across the organization with confidence, discretion, and exceptional judgment.

You'll serve as a critical liaison across executives, board members, and key stakeholders, ensuring priorities move forward seamlessly in a fast-paced, high-impact environment. Success in this role requires strategic thinking, impeccable judgment, and the ability to navigate complexity while building trusted relationships at every level.

Responsibilities

• Orchestrate the executive's day-to-day priorities, ensuring calendars, communications, and commitments align with strategic business objectives.
• Act as a trusted liaison between the executive and key internal and external stakeholders, fostering strong relationships while exercising sound judgment and discretion.
• Coordinate board meetings and executive-level presentations, overseeing timelines, materials, logistics, and the secure handling of confidential information.
• Anticipate business needs, identify potential challenges, and proactively recommend solutions to keep priorities moving forward.
• Manage complex domestic and international travel arrangements, creating seamless itineraries while adapting quickly to changing schedules.
• Partner across departments to monitor progress on key initiatives, follow up on deliverables, and help drive accountability for executive priorities.
• Exercise exceptional discretion when handling highly confidential business, financial, legal, and personnel matters.
• Support the executive in preparing for meetings, presentations, and strategic discussions through research, briefing materials, and thoughtful planning.
• Embrace emerging technologies, including AI-powered tools, to improve efficiency and enhance administrative processes.
• Coordinate and contribute to special projects, operational initiatives, and other high-impact assignments as business needs evolve.
• Maintain compliance with company policies, procedures, and operational standards while consistently demonstrating professionalism and sound judgment.
• Perform additional responsibilities and special assignments as needed.

Ideal Experience

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• 7–10 years of progressive executive support experience, including 3–5 years supporting C-suite or President-level executives.
• Experience supporting boards, investors, and other senior external stakeholders within a large, complex, matrixed organization.
• Advanced proficiency in Microsoft Office Suite, board management platforms, Concur (or similar), Zoom/Teams/Webex, and project management tools.
• Strong advocate for AI and technology adoption to improve executive and administrative efficiency.
• Demonstrated strategic thinking, sound judgment, and the ability to act as a trusted extension of executive leadership.
• Exceptional organizational awareness with the ability to navigate complex stakeholder relationships and sensitive situations.
• Outstanding written and verbal communication skills, with the highest level of professionalism, discretion, and confidentiality.
• Proven ability to influence, collaborate, and represent executive leadership across the organization.
• Bilingual (English plus an additional language) strongly preferred.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.