What are the responsibilities and job description for the Executive Assistant position at The Larko Group?
Executive Assistant to the Founder
We are seeking a highly professional, proactive Executive Assistant to support the Founder in a fast-paced, high-growth environment. This role offers a rare opportunity to partner directly with a visionary leader and evolve into a true right hand, ultimately operating as a hybrid Executive Assistant / Chief of Staff.
The Executive Assistant will play a critical role in driving efficiency, organization, and communication, with immediate ownership over complex calendar management, inbox oversight, and travel coordination. This position is designed for someone who thrives in a dynamic environment and is eager to take on increasing levels of responsibility over time.
Responsibilities
- Own and manage a high-volume, ever-changing calendar with precision and strategic foresight, prioritizing competing demands, aligning meetings with key business objectives, and ensuring the Founder’s time is leveraged as effectively as possible.
- Proactively manage and prioritize a heavy inbox, exercising strong judgment to triage communications, draft thoughtful and polished responses, and act on behalf of the Founder with accuracy and discretion.
- Coordinate complex domestic and international travel arrangements, including detailed itineraries, contingency planning, and real-time adjustments to ensure seamless execution.
- Serve as a gatekeeper and trusted thought partner, filtering requests, managing access, and making informed decisions that protect and optimize the Founder’s time and focus.
- Prepare for and, over time, attend meetings, ensuring the Founder is well-briefed, capturing key takeaways, and driving follow-ups and execution across internal and external stakeholders.
- Anticipate needs and solve problems before they arise, operating with a high level of autonomy, sound judgment, and a forward-thinking mindset.
- Partner closely with internal stakeholders and external contacts, building strong relationships while maintaining the highest level of professionalism, discretion, and responsiveness.
- Provide light personal support as needed, including select travel coordination and scheduling, with the same level of care, confidentiality, and attention to detail.
- Collaborate with the broader administrative team, including an Office Manager, to ensure seamless coverage, clear communication, and alignment across support functions.
Ideal Experience
- Bachelor’s degree required.
- 4–6 years of experience supporting senior and/or C-level executives.
- Private equity or similarly fast-paced, high-performance environment preferred.
- Highly proactive, energetic, and driven with a “no task too small” mindset.
- Exceptional attention to detail and accuracy.
- Strong business judgment with the ability to prioritize effectively.
- Elevated communication standards and polished correspondence on behalf of the Founder.
- Outstanding written and verbal communication skills with a high level of polish.
- Comfortable managing competing priorities in a fast-moving environment.
- Trustworthy, discreet, and relationship-oriented.
- Some after-hours availability may be required for urgent matters (e.g., travel changes).
- Ability to operate as a true extension of the executive, proactive, responsive, and highly trusted.
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